Executive Assistant (Re-advertisement) at Mintek

Apply by: 20 November 2026

Job description

Management of Group Executive Office

• Manage and work closely with the GE performing day to day administrative tasks.
• Plan and schedule critical engagements for the executive, aligning these to the planning and budget cycle.
• Coordinate speaking events and engagements of the GE.
• Ensure that the GEs calendar/diary is up to date and efficiently managed as changes occur, or new meetings are scheduled.
• Attend to phone calls and messages either through first line response or forwarding as appropriate.
• Review and summarize miscellaneous documents, prepare and outgoing correspondence for the GE.
• Provision of day-to-day service (internal and external) in the Office of the GE.
• Maintain absolute confidentiality in respect of all tasks and duties performed.
• Undertake ad hoc tasks assigned by Executive Management.

Communication and Protocol

• Reviewing Internal and External Communications: drafting speeches or presentations for the GE.
• Receive guests to the GE’s office including public office and parliament officials including business partners.
• Develop and deliver user-friendly orderly and logical filing system that can be easily accessed when absent.
• Assist the GE in consolidating several management documents for distribution and co-ordinate feedback.
• Manage the flow of documents into and out of the GE’s office and ensure that every document can be accounted for.
• Execute complex assignments with maximum efficiency and confidentiality.

Financial Administration and Reporting

• Manage the procurement of goods and services and execute services within budget.
• Enter Purchase Requisitions (PR) on SAP.
• Monitor progress to ensure PR is translated into a PO timeously.
• Coordinates collection and preparation of operating reports, such as expenditures and statistical records.
• Ensure that orders and invoices are done.
• Prepare all expense reports for Executive.
• Coordinate and distribute monthly and quarterly reports to Executive.

Meetings and travel arrangements

• Arrange bookings, venues, refreshments, equipment (laptop, projector etc.) for the GE’s Office.
• Take minutes of EXCO or Mancom.
• Arrange travel and related requirements for the GE.

Minimum requirements

EXPERIENCE:

• Five (5) years relevant experience or more
• SAP, Excel, Word, PowerPoint, MS-Office
• Strong organization skills
• Business Acumen
• Resourcefulness
• Adaptability
• Interpersonal skills
• Multitasking
•  Ability to cope in a stressful and demanding environment

QUALIFICATIONS:

• Bachelor’s Degree in Office Administration or equivalent.
• Ideal: Honour’s Degree in Office Administration or equivalent.

BEHAVIOURAL COMPETENCIES:

• Business writing skills
• Maintain strict confidentiality and exercise discretion
• Possess strong writing, and communication skills
• Be attentive and detail oriented
• Able to work efficiently within time constraints and deadlines
• Computer literate
• Office Administration