Executive Assistant at Sanlam Group

What will you do?

Performs secretarial and general office duties (telephone calls, filing of confidential correspondence, typing et cetera) for divisional General Manager's. Manages calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible. Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers. Prepares records such as agenda, notices, minutes and resolutions for corporate meetings. Arranges travel plans and itineraries, compiles documents for travel-related meetings.

What will make you successful in this role?

• Diary management- video conferences, meetings ad events
• Be of support and assistance to more than one member of the executive team
• Attend to the logistics of meetings - venues, catering, equipment, etc.
• Attend to ravel and accommodation arrangements, local and international
• Typing of letters, slides, minutes of meetings
• Managing office communication via telephone email
• Handling internal and external calls efficiently and professionally
• Managing client liaison and client contact initiatives
• Compiling PowerPoint presentations and board reports
• Office managements
• Ordering of stationery and office supplies
• Maintaining office systems such as filing and data management
• Responsible for processing EXCO office accounts and payments of invoices
• Consolidating, collating and distribution of monthly EXCO reports
• Ensuring delivery and service level management of internal and external service providers for daily services
• Professionally operate the telephone switchboard to answer, screen and forward calls, providing information and taking messages
• Assist walk-in clients with queries or referring them to the relevant departments
• Ensure reception area is tidy and presentable, with all necessary stationery, material (e.g. pens, forms and brochures and refreshments
• Provide information about the company such as the location of departments or offices, employees within the organisation or services provided
• Place telephone calls or arrange conference calls as instructed
• Ad hoc projects
• Administrative functions relevant to business requirements

Qualification And Experience

Grade 12 and Diploma/Certificate with 4 to 5 years related experience.

Knowledge And Skills

• Reservation Management
• Secretarial Support
• Administration
• Manages various Stakeholder queries and support

Personal Attributes

• Communicates effectively - Contributing independently
• Plans and aligns - Contributing independently
• Action orientated - Contributing independently
• Optimises work processes - Contributing independently