Executive Assistant to the CEO (Northern Suburbs (Cape)) at PEP

Description
PURPOSE OF THE POSITION

• To play a pivotal role in ensuring the smooth and efficient operation of the CEO’s day-to-day activities. 
• This position reflects the CEO's brand image. It involves managing schedules, coordinating communication, handling confidential information, and providing administrative support to enable the CEO to focus on strategic decision-making and leadership.

KEY RESPONSIBILITIES

• Manage the CEO's calendar, schedule meetings, and ensure proper time management.
• Act as a liaison between the CEO and internal/external stakeholders, ensuring clear communication.
• Organise and prepare agendas, presentations, and reports for meetings.
• Handle confidential information with discretion and professionalism.
• Assist with travel arrangements and logistics for the CEO.
• Anticipate the needs of the CEO, proactively solving problems and providing solutions.
• Perform general administrative tasks such as document management, phone calls, and email correspondence.
• Office Management
• Budget control
• Preparation for Exco meetings, Strat sessions & Conferences
• Minute taking in Exco meetings
• Social functions and events
• Relationship management

Requirements

JOB  INCUMBENT REQUIREMENTS

• 5 years of proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably supporting senior executives.
• Secretarial or office management diploma
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Ability to work under pressure while maintaining attention to detail.
• High level of professionalism, confidentiality and discretion in handling sensitive information.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Retail experience will be an advantage
• Knowledge and experience in travel arrangements
• Knowledge and understanding of event coordination
• Strong service orientation
• Ability to maintain good relationships
• Competencies: Accuracy, Performing under pressure, Planning, Creating support, Organisational sensitivity, Integrity, Service-oriented, Stress resistance