The South African Health Products Regulatory Authority (SAHPRA), is the National Medicines Regulatory Authority established in terms of the Medicines and Related Substances Act, 1965, (Act No. 101 of 1965) as amended, to provide for the monitoring, evaluation, regulation, investigation, inspection, registration and control of medicines, scheduled substances,...
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A Matric Certificate plus National Diploma, (NQF level 6) as recognised by SAQA in Office Management and Technology; Office Administration and Management / Business Administration / Public Administration /Public Management or a relevant equivalent qualification. A Bachelor’s degree (NQF level 7) in a related field will be an added advantage.
A minimum of six (6) year’s as Senior Secretarial / Assistant or Administration experience. Three (3) years of experience as Personal Assistant or Executive Assistant to Senior / Executive Manager in a regulatory environment will be an added advantage.
Strong proficiency in Microsoft Office Suite packages and an ability to work with data. Regulatory environmental experience will be an added advantage. Valid driver’s licence is essential.
DUTIES:
Developing and implementing an effective office administration system for the office of the CEO
Provide administrative support to the CEO to ensure the CEO’s schedule is managed effectively
Provide comprehensive support services to the CEO that ensure outstanding communication and responsiveness
Provide calendar management; prioritize inquiries and requests, troubleshoot conflicts with little guidance, and make judgments and recommendations to ensure smooth day-to-day engagements
Ensure presentations, speeches, biographies, briefing notes etc are drafted or provided timeously for meetings, workshops and conferences
Type letters /Memos or review documents as per Executive request, and follow up on actions/decisions from the CEO to Management
Prepare and edit correspondence, presentations, reports, and other communication. Manage all scheduling and travel logistics for the CEO
Continually monitor the flow of information going in and out of the CEO’s office
Compiling of meeting documents and agendas for the meeting
Manage the diary and schedule meetings and appointments on behalf of the CEO
Arranging catering with all kinds of dietary requirements and ensuring that all relevant packs/stationery for the workshop are available, and that the venues meet all operational requirements
Processing of subsistence and travelling claims
Manage the office petty cash and procurement of goods and services and manage the office resources
Oversee the reconciliation of claims by the CEO and/or Office Manager
Planning and Coordinate functions, events and operational projects
Attend relevant internal and external meetings as per request by the CEO and/or Office Manager.
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