Executive Management Assistant - Executive at University of Pretoria/Universiteit van Pretoria

RESPONSIBILITIES:

The incumbent will be required to provide administrative and secretarial support to the Vice-Principal in order to ensure that operations run smoothly and deadlines are met. This includes, but is not limited to:

• All aspects of diary management;
• Liaison and correspondence with internal and external role players;
• Travel arrangements;
• Managing projects such as high-level international visits and meetings;
• Document management and record-keeping;
• Procurement processes; and
• Managing the physical office space.
• The Executive Management Assistant also supports the Executive Operations Manager based in the office of the Vice-Principal.

MINIMUM REQUIREMENTS:

• A relevant degree or diploma in either secretarial, management, marketing, science or finance;
• A minimum of five years’ experience in secretarial and office administration on an executive/senior management level;
• A minimum of five years’ experience in report-writing and the compilation of presentations in English;
• A valid driver’s licence.

REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):

• Knowledge of and insight into the operations of tertiary education institutions;
• Knowledge of project and financial administration;
• Excellent language and communication skills;
• Very good data capturing, diary management and filing skills;
• Time management skills and the ability to function independently;
• Good interpersonal skills and the ability to maintain confidentiality;
• Problem solving skills and the ability to work under pressure;
• Experience in working with international organizations and dignitaries;
• Attention to detail and accuracy.
• Excellent planning and organisational skills
• Ability to use available technology
• Good financial administration skills
• Excellent MS Office suite (Word, Excel and PowerPoint) skills
• Excellent business writing skills

ADDED ADVANTAGES AND PREFERENCES:

• Relevant postgraduate degree in Marketing, Communication or International Relations;
• Advanced certificates in the MS Office Suite;
• Three (3) years’ experience at a tertiary institution in a senior management or executive office;
• A qualification and experience in project management and/or events management.