Executive Manager: Corporate Services at Johannesburg Social Housing Company SOC Limited (JOSHCO)

RESPONSIBILITIES (BUT NOT LIMITED TO THE FOLLOWING): 

Development of an Effective Strategy Framework for Corporate Support 

• Develop and embed a culture of customer focus and performance management to ensure high quality and continuous improvement in service delivery. 
• Ensure corporate support governance processes are in place and review processes where necessary. 
• Collaborate with the Legal Advisor to ensure compliance with all legislative requirements. 
• Maintain and monitor JOSHCO’s Code of Conduct.  

Financial Management 

• Ensure that budget is spent cost-effectively. 
• Submit monthly budget status. 
• Develop and adhere to correct financial Service Level matrixes. 
• Ensure adherence to budgets and corrective action were required. 
• Continuously align budget and expenditure with the strategic outlook of business unit. 
• Provide guidance, direction and support to management and staff on HR budget allocations and usage. 
• Monitor and manage the talent management budget. 
• Ensure cost effective management of the Corporate Services function.  

Implement an Effective Framework for Human Resources 

• Align the Human Resource Plan with JOSHCO’s strategic goals. 
• Establish objectives for the Human Resource Division within the organisation. 
• Ensure the development and implementation of a Talent Management Framework for JOSHCO.
• Ensures HRD initiatives with JOSHCO contribute to the attainment of overall objectives and goals of the organisation. 
• Ensure the development and review of organisational structures that meet changing service needs. 
• Ensure a comprehensive and efficient document management framework for JOSHCO Human Resources requirements. 
• Ensure relevant and ‘fit for purpose’ employee benefit and remuneration policies and programmes are maintained. 
• Ensure that progressive Employee Relations are maintained within the organisation. 
• Direct and organisation-wide wellness framework. 

Implementation of an Effective Strategy Framework for Communication and Marketing 

• Set policy and strategy for external Communication and Marketing. 
• Define the JOSHCO brand image. 
• Ensure regular and effective communication between JOSHCO and the CoJ on key corporate support matters. 
• Ensure strategic direction to identify key stakeholders and media channels and partners. 
• Promote the JOSHCO brand amongst stakeholders. 
• Promotion of JOSHCO and its processes and systems to stakeholders. 
• Ensure that events such as launches, sod-turning and political events are properly managed. 
• Ensure that staff are trained in protocol and how to handle dignitaries. 
• Serve as a communication medium to the whole organisation and executive sponsors of the transformation. 

Office Management 

• Ensure the provision of centralized facilities services 
• Ensure the planning of facilities for future requirements 
• Management of service levels with facilities providers 
• To oversee contractual arrangements for all buildings and facilities, ensuring that facilities are fit for purpose, provide value for money and are in compliance with local law. 
• To keep a central record and oversight of all contracts. 
• To ensure all contracts meet legal and financial requirements. 
• To provide regular financial and HR reports as required. 

Health and Safety Management 

• Determine strategic direction and work priorities (in conjunction with line management) for the continuous improvement of SHEQ management programme and systems. 
• Advise line management and assist with the implementation of new or existing SHEQ-related legislation, rules and Company standards to include fire prevention, health and safety awareness training, site inspections of Company and contractors on JOSHCO’s sites. 
• Complete prevention inspections of annual audits and Quality Assurance. 
• Develop SHEQ Communication Strategy for all sites and levels of staff, to include written information, toolbox talks and management briefs. 
• Manage retention of all current quality accreditations and work towards the attainment of new quality accreditations. 
• Provide support and expertise to line management in incident investigation and reporting (including dangerous occurrences and occupational diseases. 

People Management 

• Ensure the development of a high-performing team through embedding formal performance development and informally coaching management team on how to conduct the process effectively. 
• Determine and analyse training and development needs for managers and ensure they do the same for their teams. 
• Establish and maintain a succession plan for the management team in the area using the formal Talent Management process for identified talent and an information process for remaining roles. 
• Ensure that managers create effective workforce plans and recruitment demands plans for their areas. 
• Address poor performance of any team member through the formal Performance Improvement process. 
• Pursue own development to increase personal effectiveness, acknowledging strengths and areas of development.  

MINIMUM EDUCATIONAL QUALIFICATIONS 

• A minimum NQF level 7 qualification in Human Resource Management or Business Management or other suitable tertiary qualification. 
• An MBA, MBL or master’s will be an added advantage. 
• A Certificate in MFMA or the ability to acquire it within the first 18 months of employment.  

SKILLS, KNOWLEDGE AND EXPERIENCE REQUIRED 

• A minimum of 5-7 years’ corporate services management of which 3 years’ must be at senior or strategic management level. 
• Good knowledge and understanding of institutional governance systems and performance management. 
• Good knowledge and understanding of relevant policies and legislation. 
• Good knowledge of corporate support services, including human resources management. 
• Good communication and negotiation skills. 
• Labour relations Act, and other labour and prescripts.