Executive Office, Travel & HR Administrator - Centurion at Fourier Recruitment

Key Responsibilities

Corporate Travel Administration

• Arrange and book international and travel, including flights, accommodation, visas, transport, and itinerary changes. 
• Order Forex and manage Forex cash advances.
• Ensure compliance with company travel policies and best practices.

Executive Directors' PA Duties

• Manage and coordinate the Executive Directors' schedules, appointments, and meetings.
• Prepare agendas, minutes, and reports for executive meetings.
• Handle confidential correspondence and communication on behalf of the Executive Directors.
• Support in preparing formal company letters and documents.
• Act as a liaison between Executive Directors and internal/external stakeholders.
• Assist with administrative tasks as required.

Office Administration and Management

• Maintain office supplies, including stationery, groceries, and printer services.
• Manage office maintenance, repairs, and facilities upkeep.
• Organize corporate events, functions, and management meetings.
• Draft letters, handle formal communication, and maintain contract documentation.

HR Administration

• Handle onboarding and offboarding processes, including induction training, formal approvals as per company policy and document management.
• Liaise with labour contractors and support Finance manager with HR related administration and internal audit support.
• Assist in recruitment, job postings, and employee documentation management.

Minimum Requirements

Education

• Diploma or Degree Office Administration, Executive PA, HR or related field.

Experience

• +/- 5 years’ experience in foreign travel coordination, executive PA duties, office administration and HR support roles.
• Experience in handling international travel logistics is a must.