Executive Personal Assistant at Santam Insurance

The role

• An exciting position has become available for an Executive Personal Assistant to the Group COO of Shared Services.  This is a permanent opportunity and the successful incumbent will be based at the head office in Alice Lane, Sandton.

What will make you successful in this role?

The candidate will be expected to perform (but not limited to) the following executive secretarial duties:

• Managing the executive’s calendar, screen incoming calls and correspondence and respond independently when possible.
• Employee administration (leave, record keeping), general administration (orders, accounts and payments).
• Liaising with external business partners.
• Arranging and coordinating all meetings.
• Preparing of presentations.
• Keeping official corporation records.
• Arranging complex and detailed travel plans and itineraries (local and international), compiling documents for travel-related meetings.
• Arranging events or conferences by organising for facilities and catering,  issuing information or invitations, coordinating speakers and   controlling event budget.
• Directing preparation     of records such as agendas, notices, minutes and resolutions for corporate meetings, including minute taking.
• Budget management and reconciliations.

Qualification and experience

• Grade 12 with a secretarial diploma/qualification or any other related qualification.
• 10 years’ related experience as a personal assistant, with at least five years supporting an executive/senior manager.

Skills

• Computer literate (advanced level of MS Office).
• Extensive experience at top level, together  with an in-depth knowledge of the Santam organisation.
• Current experience with regards to preparing presentations.
• Proven track   record as a personal assistant to senior manager/executive.
• Experienced    at working with highly confidential information.
• Proficient in English
• Highly accurate typing ability
• Excellent interpersonal, communication and networking skills
• Strong client service orientation
• Ability to work under pressure
• Good judgement
• Strong attention to detail

Competencies

• Analytical thinking
• Information seeking
• Drive for results
• Organisational commitment
• Teamwork and co-operation
• Customer service orientation