Executive Secretary at City of Johannesburg

Minimum Requirements:

• Grade 12/ NQF level 4 and a Diploma in Secretarial, Office Administration and/or relevant qualification at NQF level 6;
• 1- 3 years’ experience in administrative support and secretarial duties at a senior level;
• Knowledge of the application of instructions and guidelines; departmental procedures and organizational relationships; correct usage of English, spelling and punctuation;
• Report writing, communication and time management skills;
• Experience in working with people.

Primary Function:

• Provide professional secretarial and administrative support duties to the Director’s office.

Key Performance Areas:

• Coordinate office activities in the Director’s Office;
• Manage correspondence within the Office;
• Administrative support functions, scheduling and planning the diary and events;
• Maintain the Director’s correspondence/information and record-keeping system and access records of discussions, instructions and correspondence;
• Perform tasks/activities associated with the provision of administration and secretarial support;
• Perform tasks associated with the provision of reception/telephonist service and office support.

Leading Competencies:

• Computer Literacy in MS Office and Internet;
• High degree of interpersonal skills to interact with all levels of staff, the public and Councillors;
• Office administration procedures; and
• Basic protocol and etiquette.
• Teamwork and Accountability.

Core Competencies:

• High level of confidentiality;
• Attention to detail;
• Professionalism;
• Sound judgement;
• Work independently and under pressure;
• Multi-skilled in a range of roles applicable to the position.

Deadline:21st January,2026