Executive Secretary at Nelson Mandela University

CORE PURPOSE OF JOB

• The position requires a person who at times would be working independently, responsible for executive office management, performing a wide range of complex and confidential administrative and clerical support duties. It requires excellent communication and interpersonal skills and ability to provide information and service to a wide range of internal and external contacts. Knowledge of the University and departmental policies and procedures are required.

KEY PERFORMANCE AREAS

• Communications and stakeholder liaison
• Facilities and assets administration
• Financial administration
• Policies and processes
• Scheduling and coordination
• Document creation, analysis, and reporting

CORE COMPETENCIES

• Thorough knowledge of MS Office, other related computer software, and electronic communications tools.
• Thorough knowledge of the internal policies context
• Adequate knowledge of the external higher education context
• Integrity to work with confidential information
• Initiative and ability to function independently
• Excellent interpersonal and organisational skills
• Ability to communicate with people at all levels
• Ability to work under sustained pressure
• Excellent communication skills (verbal and written)

 
REQUIREMENTS
 

• Grade 12
• Relevant one year diploma in Public Relations/Communications OR Administration would be  an added advantage
• 5 years' relevant experience in Secretarial or Administrative assistant post at Higher Education Sector level
• Advanced MS Office skills
• ITS knowledge will be an added advantage