Export Co-ordinator at AECI Limited

Job Description

EXPORTS

• To co-ordinate client product requests by means of:
• Processing pro-forma invoices and order requests
• Generation of stock and non-stock purchase orders
• Liaising with internal and external suppliers regarding stock availability and lead times
• Preparing stock production requisitions
• Expediting of production orders
• Communicating with all stakeholders on status of orders 
• Prepare reports on sales, production, and shipments
• Requesting transport quotes and arranging insurance cover
• Liaising with clearing and freight forwarders with regards to freight rates, bookings, stock collection and tracking
• Understanding of Foreign Exchange Contracts (FEC) and requesting purchasing thereof
• Preparing and finalising all relevant export documentation in compliance with SARS regulations;
• Organising logistics and pallet planning for all modes of transport (land, air, sea)
• Overseeing the planning and packing of containers
• Regular review and update of all allocated export procedures
• To keep abreast on legal and regulatory issues relating to Exports
• Maintain internal controls and ensure compliance thereof.
• To understand and appreciate the importance of customer satisfaction and responding to this accordingly.
• To possess the ability to solve problems systematically.
• To comply with all safety regulations as per company policy in areas of responsibility.
• Standard Operating Procedures (SOP’s) to be compiled and prepared for Management review.
• To adhere to all internal control policies as directed by Management.
• To undertake any legal ad hoc tasks for which the incumbent is competent as directed by Management.
• Conduct monthly stock takes and reconciliations

AD HOC

• Investigate customer complaints so as to ensure customer centricity and advise process to be followed.
• Required to conform to relevant SHEQ rules and regulations as per company policy

Qualifications & Experience

• Minimum educational requirement Grade 12 
• Should possess a post matric diploma in Logistics, Procurement, Operations and/or Supply Chain.
• Minimum of 3 years Exports experience to all countries
• Experience in the agricultural chemical industry is advantageous
• Must possess good customer relationship skills.
• Must possess excellent communication (verbal and written), and organisational skills.
• Must be computer literate in MS Office (Excel/PowerPoint/Word) and MS Outlook. 
• Must possess a working knowledge of Syspro.
• Must be in possession of a valid driver’s license and have own reliable transport.
• Must be medically fit to drive.
• Must be able to work independently and within a team environment.
• Must be deadline driven.
• Ability to work under pressure, in a fast paced environment