Facilities Administrator - Bedfordview at SAHETI School

Minimum Requirements

• Proven experience in facilities administration or related field in a school environment;
• Good organizational and administrative skills;
• Attention to detail and work with high accuracy;
• Excellent communication and interpersonal skills;
• Proficient in Microsoft office suit and facilities Management Software;
• Ability to work independently and collaboratively in a team environment.

Duties and Responsibilities:

The duties and responsibilities include but are not limited to:

• Assisting the Operations Manager in all areas including scheduling, organizing and planning ahead for maintenance of the school;
• Assist the Operations Manager to manage all outsourced services;
• Request and manage all supporting contractor documentation required to be onsite;
• Co - ordinate work and assist contractors upon arrival on site;
• Maintain manual and/or electronic documents, files, and records of inspection records, timesheets, work orders and requisitions and supplies, and ensure updated references.
• Recording tasks carried out in accordance with record systems giving reference to cost;
• Capture reports related to job cards, maintenance, budgets, utilities usage and other related areas;
• Liaise with Contractors regarding quotations, orders and work schedules;
• Manage transport bookings and keep schedule of daily trips;
• Ensure that all Health and Safety checklists are completed and submitted timeously;
• Collaborate with various departments/schools to address their specific maintenance needs;
• Attending to any Maintenance department queries;