Facilities and Maintenance Manager X2 (Ref: M182) (Ref: M183) at Durban University of Technology

Minimum Requirements:

• NQF Level 7 qualification in Relevant field of specialization OR Built Environment OR Engineering OR related field.
• Able to register with Relevant Professional Qualification.
• At least five years’ experience in a specialist’s environment.
• Technical knowledge
• Project management knowledge
• Negotiating Skills.
• Knowledge of the operations of a university, or organization with similar needs and constraints, and its environment. Strong planning, organizing, and delivering ability.
• Strong interpersonal and communication skills and the ability to work.
• Strong team abilities.
• Competent time management skills

Summary of Duties:

• Inspecting, assessing, and assigning to approved work and services to service providers, ensure that service providers/contracts /internal staff execute work correctly, timely and according to the required standards or service levels.
• Implement, utilize, and update electronic system to plan and execute work procedures (Planned or
• Scheduled maintenance programs).
• Managing of the Work packages or work orders throughout all the statuses and project/contract phases.
• Emergency work management and scheduling of the work and informing all stakeholders.
• Manages work quality in accordance with policies, procedures, and legal requirements.
• Defines risk response control to enable the pro-active management of the identified risks.
• Oversees work execution undertaken to ensure the desired results are achieved, the most efficient resources are utilised, and the different interests involved are satisfied.
• Conducts quality assurance in accordance with set schedules to ensure that the deliverables adhere to set standards.
• Assists and advises relevant internal stakeholders, and teams to the best use DUT resources and approaches.
• Undertakes other duties or manage certain projects which may arise or as may be delegated from time to time.
• Prepares and submits reports/statistics of work undertaken reports to various structures as required, in accordance with the reporting schedule.
• Track and report work deliverables and performance management of contractors. Keep records and report, providing a real-time, comprehensive, and prioritized view of all work objectives.
• Prepares the monthly consolidated management report on operational and running cost.
• Maintain good communication with all stakeholders, develop and create the process of engaging with all stakeholder and feedback process (staff, students, and Service Providers)
• Provide and plan work for service contractors to have access to areas where work needs to be carried out.
• Engage stakeholders and create awareness procedures (to inform occupants or users in advance if access is required in advance to perform work).
• Identify the deliverables in accordance with a formulated project plan to determine the resource requirements in terms of availability and competence.
• Select staff and allocate to the identified areas of responsibility.
• Inform staff of the expected roles and responsibilities to ensure that all involved staff understand their part in the project.
• Plan and execute project team development to ensure the highest possible level of synergy and team performance.
• Analyses the HR plan, determine the relevant deliverables and set performance targets for own team in the department.
• Ensures the implementation of learning and development programmes for staff, including personal development plans.
• Creates and maintains a climate conducive for team performance to enable the team to deliver on set targets.
• Monitors and measures the department performance in accordance with the metrics agreed upon in the performance agreements and corporate balance score card.
• Initiates pro-active and corrective actions as required to ensure service delivery.
• Complete management actions within the required time frames.
• Coach direct reports by compiling and providing clear feedback on work performance and provides constructive suggestions to improve performance.
• Monitors and evaluate the impact of own direct reports development interventions on performance

Closing date: 05 May 2023