Facilities Assistant - NTP Maintenance (Hay Level 12/C1) at NECSA

Job Requirements

Facility Management

• Effective Maintenance of NTP facilities, building infrastructure according to policies and procedures, Ensure that NTP’s needs in this regard are met.
• Provide facilities management support for existing and new infrastructure development.
• Obtain Copies from Design and Drawing Services for new and old drawings relating to the infrastructure.
• Consult Electrical Engineering Services for electrical Certificate of Compliance (CoC).
• Configuration SHEQ documents for control of Building and Civil Projects.
• Co-Ordinate Maintenance Services for routine ventilation (Air-conditioning), plumbing and general maintenance projects.
• Execute office space allocations and utilisation.
• Ensure that customer’s requirements are met within the compliance framework assigns and manage NTP parking bay allocation.

Procurement Management

• Obtain quotations for goods or services.
• Submit purchase requisitions on workflow and obtain approval via line management.
• Procure goods or services in accordance with procurement policies, procedures and legal requirements.
• Verifies that goods and services delivered are within specifications and according to the requirements.
• Ensure invoices and acceptance certificates for payment are signed off for services rendered and approved for payment by FM Co-Coordinator.

Effective Maintenance Project Delivery

• Assist the Project manager with maintenance, rectification and remedial work.
• Coordinate maintenance projects to ensure delivery of results anticipated within time,  
• functionality and budgetary requirements.
• Resolve issues and solve problems related to maintenance delivery issues to preserve a positive image of the NTP.
• Ensure appropriate project controls and processes are in place.
• Track and report on project milestones and provide regular status reports.
• Monitoring of service levels and work performed by contractors follow up on any deficiencies
• Ensure that suppliers adhere to administrative process for invoicing and payments 

 Health and Safety

• Ensure that all building areas are in compliance with OHSA, with emergency exits clearly marked.
• Ensure that personal protective equipment is issued and maintained on a regular basis.
• Ensure that the facility-related safety issues that arise at the Health and Safety committee are resolved.

Minimum Qualifications:

• N4 Engineering/National Certificate Facilities or Administration 

Minimum Experience

• At least 3 years within Maintenance and Facilities Management Environment.
• Work orders processing experience 
• Contractor supervision experience