Facilities Coordinator at IIE Rosebank College

Job Purpose:

• To ensure the effective management, maintenance, and smooth operation of campus facilities by coordinating repairs, services, contractors, and space usage. The Facilities Coordinator supports a safe, functional, and compliant environment for staff, students, and visitors through proactive planning, issue resolution, and adherence to organizational standards.

Duties and Responsibilities:

• Facilities Handyman Work
• Oversee handyman schedules and attendance, reporting any absentees to the Facilities Coordinator.
• Conduct regular inspections of the site and equipment, identifying maintenance needs.
• Perform preventative maintenance and respond to logged maintenance tickets promptly.
• Assess appliances like microwaves, refrigerators, stoves, and ovens for performance issues.
• Support contractors and oversee professional repairs.
• Always prioritize safety in all tasks.

Maintenance Stock Control

• Keep track of tools and equipment, conducting regular toolbox inspections.
• Report any loss, misuse, or theft immediately.
• Advise on stock requirements to complete maintenance tasks.
• Maintain accurate stock and inventory records.

Health & Safety

• Ensure compliance with the Occupational Health and Safety (OHS) Act.
• Conduct regular safety checks on equipment and signage.
• Maintain detailed inspection records.
• Support health, safety, and environmental initiatives on campus.

Event and Venue Set-Ups

• Assist in setting up events, sometimes involving heavy lifting (always with assistance).
• Return all furniture and equipment to original positions post-events.
• Work with internal suppliers to meet event deadlines.

Office and Furniture Moves

• Help relocate furniture, files, and equipment as needed.
• Carry out small repairs like replacing pin boards, whiteboards, and frames.

Administration

• Capture facility and maintenance activities on the in-house system.
• Compile reports for management.
• Supervise junior staff and assist external contractors when needed.

General Campus Care

• Perform regular inspections of buildings and surrounding areas.
• Maintain records of furniture and equipment in need of repair.
• Keep all work areas clean and organized according to OHS standards.

Job Purpose:

• To ensure the effective management, maintenance, and smooth operation of campus facilities by coordinating repairs, services, contractors, and space usage. The Facilities Coordinator supports a safe, functional, and compliant environment for staff, students, and visitors through proactive planning, issue resolution, and adherence to organizational standards.

Duties and Responsibilities:

Facilities Handyman Work

• Oversee handyman schedules and attendance, reporting any absentees to the Facilities Coordinator.
• Conduct regular inspections of the site and equipment, identifying maintenance needs.
• Perform preventative maintenance and respond to logged maintenance tickets promptly.
• Assess appliances like microwaves, refrigerators, stoves, and ovens for performance issues.
• Support contractors and oversee professional repairs.
• Always prioritize safety in all tasks.

Maintenance Stock Control

• Keep track of tools and equipment, conducting regular toolbox inspections.
• Report any loss, misuse, or theft immediately.
• Advise on stock requirements to complete maintenance tasks.
• Maintain accurate stock and inventory records.

Health & Safety

• Ensure compliance with the Occupational Health and Safety (OHS) Act.
• Conduct regular safety checks on equipment and signage.
• Maintain detailed inspection records.
• Support health, safety, and environmental initiatives on campus.

Event and Venue Set-Ups

• Assist in setting up events, sometimes involving heavy lifting (always with assistance).
• Return all furniture and equipment to original positions post-events.
• Work with internal suppliers to meet event deadlines.

Office and Furniture Moves

• Help relocate furniture, files, and equipment as needed.
• Carry out small repairs like replacing pin boards, whiteboards, and frames.

Administration

• Capture facility and maintenance activities on the in-house system.
• Compile reports for management.
• Supervise junior staff and assist external contractors when needed.

General Campus Care

• Perform regular inspections of buildings and surrounding areas.
• Maintain records of furniture and equipment in need of repair.
• Keep all work areas clean and organized according to OHS standards.
• Secure tools and materials after use.

Requirements:

• Matric certificate (essential)
• Minimum of 2 years’ experience in facilities, building maintenance and/or project management.
• Proven track record in managing contractors, budgets and compliance.
• Health & Safety certification/experience would be highly advantageous.
• Hands-on, technically minded individual with practical knowledge and experience
• Background in construction, building maintenance, carpentry etc. is highly advantageous.

Key Competencies:

• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills
• Secure tools and materials after use.

Requirements:

• Matric certificate (essential)
• Minimum of 2 years’ experience in facilities, building maintenance and/or project management.
• Proven track record in managing contractors, budgets and compliance.
• Health & Safety certification/experience would be highly advantageous.
• Hands-on, technically minded individual with practical knowledge and experience
• Background in construction, building maintenance, carpentry etc. is highly advantageous.

Key Competencies:

• Ability to manage time effectively.
• Attention to detail.
• Customer service orientated.
• Ability to effectively cope with change.
• Deadline-orientated and can work well under pressure.
• Be able to work in a team environment.
• Effective communication skills