Facilities Coordinator at SA: Central Energy Fund

REQUIRED MINIMUM QUALIFICATIONS AND EXPERIENCE

• Matric and National Diploma (NQF 6) in Business Administration, Facilities Management, Health and Safety or related qualification.
• A minimum of 2 to 3 years’ experience performing facilities management related functions.
• A bachelor’s degree/BTech degree (NQF 7) in the relevant field of study will serve as an added advantage.

KEY PERFORMANCE INDICATORS

Maintenance coordination

• Receive and assess repair request and schedule for the repair to be conducted
• Coordinate the repair and maintenance schedule and ensure that relevant consumables are procured for items to be maintained
• Conduct ad hoc inspection of facilities and identify items that need to be repaired or serviced and schedule accordingly
• Capture monthly report on maintenance activities and submit to Group Facilities Manager

Document Management

• Receive, sort, record and distribute all incoming documents
• Responsible for the sorting, indexing, boxing and labelling of documentation for off-site archiving
• Arrange for the movement of relevant documents to off-site facility
• Identify records that need to be destroyed based on reaching the end of its usefulness (based on policy) and organise for the documents to be destroyed
• Responsible for compiling board and committee packs

Delivery and collection coordination

• Receive request for delivery or collection of documents or people and arrange accordingly
• Liaise with outsource shuttle service or courier in cases where internal delivery team is unable to assist

General facilities

• Communicate cleaning schedule and monitor the effective execution thereof
• Conduct facility inspections by checking the cleanliness of bathrooms, common areas and meeting rooms and check that meeting rooms consumables are stocked and there is enough boiled water in the urns.

Fleet Management

• Monitor fleet service plans and schedule service according to intervals
• Responsible for ensuring fleet’s licensing is up to date by monitoring licence disc expiry and conducting its renewal.

Space allocation

• Coordinate office movements and allocation of workspaces and parking areas
• Responsible for ensuring office spaces are setup properly