Facilities Coordinator at Shoprite Group of Companies

About the role    

• As a Facilities Coordinator, you will support the Facilities Manager in coordinating maintenance activities, contractor performance, and compliance requirements.
• You will play a key role in ensuring that buildings, equipment, and infrastructure are well maintained, operationally reliable, and compliant with all statutory and safety requirements.
• This role focuses on maintaining facility standards, minimising downtime, and ensuring a safe, functional environment that supports business operations.

What you'll do    

Maintenance & Asset Uptime

• Coordinate preventive maintenance; log all reactive repairs with cause and corrective action
• Ensure critical systems remain operational; escalate recurring breakdowns
• Contractor & SLA Management
• Manage all contractors in assigned areas
• Ensure SHEQ compliance; monitor SLAs and flag underperformance

Compliance, Fire & Safety

• Ensure fire, environmental and statutory systems remain compliant
• Conduct daily/weekly inspections; log findings
• Support statutory inspection schedule

Cost Control

• Obtain competitive quotes; issue orders; review invoices
• Track spend weekly; keep Facilities Manager informed
• Asset Register & Logging
• Verify asset data quarterly;
• Complete daily maintenance logs and inspection checklists
• Maintain all job/service records via SharePoint
• Reporting & Stakeholder Communication
• Establish relationships with operations, HSE, QC, and contractors
• Provide weekly feedback; keep tracking sheet current
• Identify business efficiencies and escalate issues

What you bring    

• Education: Grade 12 essential; Diploma/trade qualification (Electrical, Mechanical, Refrigeration) advantageous
• Experience: 3–5 years facilities/maintenance coordination; cold storage, fire systems, contractor management
• Systems: Word, Excel, Outlook, SharePoint
• Technical Knowledge: Working knowledge of the OHS Act 85 of 1993, Construction Regulations, Permit to Work, fire compliance; refrigeration, ammonia, food safety requirements related to maintenance
• Contractor & Maintenance: PM scheduling, asset registers, maintenance tracking, quotes, invoicing
• Personal Attributes: Attention to detail, planning, stakeholder management, resilience
• Other: Valid driver's license, own transport, standby availability

Closing Date    

• 2026/09/21