Facilities Coordinator at The Coca-Cola Company

Key Purpose Statement

• To maintain and repair refrigeration equipment as to meet all quality standards and to achieve customer service excellence.

Key Duties & Responsibilities    
Key Outputs

Maintenance Management      

• Coordinate the maintenance of CDE Linbro Park site, including but not limited to site upkeep, electrics, plumbing, mechanical (roller doors, air lines, compressors), air conditioning, fittings, fire equipment and meeting room equipment.
• Interact with external stakeholders including but not limited to Municipalities / Eskom / Linbro Business Park Management.
• Provide effective and timeous facilities administrative related support of the premises
• Update and maintain all databases and records, including electronic and hard copy records including but not limited to Contractor Control Files and Inspection lists.
• Attend to communication by co-ordinating all relevant notifications as and when necessary.
• Ensure housekeeping rules are applied in / on the premises
• Ensure accurate utilisation and regular updating of the on-site Maintenance Tracker.

Soft Services Management

• CDE Facilities Management but not limited to operational activities on a day-to-day basis:
• Conduct the following inspections:
• Ladders
• Trolleys
• Cat Ladders
• Site signage
• Machine Guarding
• Generator Testing (with security)
• Fire Alarm testing (with security)
• Oversee and audit all maintenance activities, including air conditioning, extraction units, racking inspections, load testing of equipment, calibration certificates,
• Ensure that negotiated Service Level Agreements (Scope of Work) are tightly managed for, but not limited to:
• Cleaning contracts including but not limited to Canteen, Office Space, Meeting Rooms and Cafes.
• Contracted caterers
• Pest control
• Fire equipment maintenance and compliance
• Maintenance
• Other service contractors (Resident Contractors; Regular Contractors; Infrequent Contractors; Ad Hoc Contractors)
• Supervise as well as co-ordinate work done by contractors.
• Monitor security equipment in collaboration with the site Risk Controller.
• Providing input to Open Plan Policy and ensuring adherence to policy guidelines and open plan office etiquette.
• Manage and coordinate the open plan office space as relates to Telephony, Networks, Printing facilities, furniture, lockers and Meeting Room management.
• Facilitate engaging workplace activities in / on the premises.

Health and Safety

• Ensure systems are in place to manage Health and Safety to the equivalent of a five star NOSA rating, KORE and legal compliance.
• Manage canteen SHE System and Safety Representatives.
• Ensure accurate utilisation of the Achiever Plussystem.
• Ensure that BCM is reviewed and updated.

Security Management:

• Maintain and communicate safety and emergency procedures at the Linbro Park site.
• Manage approved procedures to ensure building security.
• Manage access control at Linbro Park Site in consultation with the Site Risk Controller.
• Manage parking and access control for the site.
• Assist with Site inductions.

 Insurance and accident management:

• Interpret and action site related insurance claims experience for CDE Linbro Park.

Skills, Experience & Education    
Key Attributes and Competencies

Knowledge

• Knowledge of MSD365 would be advantageous (creating Purchase requisitions, obtaining invoices, goods receipting of invoices, query resolution)
• NOSA Samtrac
• Knowledge of Achiever Plus reporting system would be advantageous.
• Intensive Fire Safety Training – FPASA (Fire Prevention Association of South Africa).
• Thorough understanding of the OH&S Act, SABS 0400, COID Act, KORE Regulations and regulations and legislative compliance.
• Microsoft office package

Skills

• Planning and Organising
• Contract management
• Conflict resolution
• Time Management

 Attributes/Attitudes

• Problem solving
• Assertiveness
• Detail orientated
• Customer orientation
• Task orientated
• Deadline driven
• Self-directed
• Excellent interpersonal and communication skills

Qualifications / Experience

Qualifications

• Grade 12 and a relevant NQF Level 6 qualification (e.g., Diploma in Facilities or Maintenance Management, or equivalent).

Experience

• Minimum 5 years’ experience in a technical or FMCG environment
• Minimum 5 years’ experience in project management.
• Prior experience in Facilities/ Property Management advantageous

Dedaline:5th May,2026