Facilities Manager - Bellville at Sanlam Group

What will you do?

Responsible for planning and scheduling work to maintain the designed reliability of equipment. Job plans created by the Maintenance Planner are intended to maintain or extend the life expectancy of equipment therefore aiding in the total reduction of maintenance cost and increased output of product. Interact and communicate regularly with Operations and Maintenance teams. Principal contact and liaison person between Maintenance, Operations and other departments.

What will make you successful in this role?

• Manage operational services and ensure service provider complies to service level agreements
• Ensures achievement of sustainability targets in respect of energy, water and waste
• Plan and manage projects in accordance with PMBOK guidelines
• Manage facilities budgets in line with the company’s financial policies and procedures    
• Ensures that all internal beneficiaries of Maintenance receive timely, efficient and quality service 
• Ensuring service delivery to all internal or external clients 
• Ensures compliance to health and safety regulations as per the Occupational Health and Safety Act
• Responsible for long-range and short-range planning by ensuring regular analysis of backlog relative to available resources
• Scheduling and overseeing all maintenance-related work by managing a team of maintenance technicians and supervisors
• Ensuring that all maintenance operations are done in accordance with company policy and OSHA guidelines and that facilities satisfies all industry regulations
• Developing and implementing a proactive maintenance program
• Managing repair and maintenance budgets
• Coordinating the completion of complex repairs
• Balance the need for daily output with the need of equipment reliability through proactive maintenance
• Draft maintenance reports
• Forecasting, ordering, and price negotiation for spare parts inventory
• Evaluating the performance of the outsource Facilities Manager service provider
• Research new ways/tools/assets to improve productivity and reduce maintenance costs
• Managing the Facilities Management maintenance repairs SLAs
• Prepare operation reports, maintenance budgets, and provide analysis of all reports
• Develop relationships with building contractors and third party workers to ensure smooth operations
• Coordinate with building and facilities security to ensure all maintenance services are provided
• Manage the asset register and keep updated with all relevant stakeholders
• Assist in developing strategic maintenance plans
• Assist to develop asset maintenance management policy, procedure and process-work-flows 
• Conduct maintenance audits to the third party providers

Qualification and Experience

• Relevant NQF 6 (e.g National Diploma) or higher in-built environment
• Certification in facilities management is advantageous 
• 5-10 years experience in facility management
• Possess project and people management skills

Knowledge and Skills

• Project management
• Risk and safety management
• Reporting and financial administration
• Environmental stewardship and sustainability
• Emergency preparedness and business continuity 
• Sound knowledge of ISO Asset management, Maintenance process, SANSA 1752, OSHS act , SANS 1400 Standard
• ISO Quality management systems
• Engineering drawing and BIM
• Understanding of IWMS and BMS software, electrical systems, HVAC systems, carpentry, and various mechanical and architectural systems
• A basic understanding of elevators, fire alarms, plumbing, and other facility-related systems is also crucial

Behavioral Competencies

• Flexible and Adaptable (Being Resilient) 
• Excellent Communication
• Influencing & Negotiation skills