Faculty Administrator : Education JHB at IIE Rosebank College

Duties and Responsibilities:
Developer briefing administration

• Based on an approved development plan, completes contracts, annexures and briefing documents for the developer.
• Shares contract and supporting documents with the developer and ensures signed contractual documents are returned.
• Responsible for creating and tracking the progress according to development due dates.
• Supports the Developer with any administrative requirements they might have.
• Uploads the material onto the system for the relevant responsible academic or Faculty Coordinator to check if it meets the contract requirements.
• Responsible for ensuring invoice is received and that the developer is paid once necessary approvals have been completed.

Material delivery administration

• Receives development plan with module tasks as per Standard Operating Procedure (SOP) to begin workflows for responsible academic.
• Creates workflow and assigns to responsible academic for that module.
• Accountable for ensuring moderated and edited module work is returned timeously.
• Responsible for uploading to the system for feedback.
• Reviews feedback and actions accordingly as per instructions from responsible academic.
• Uploads and approves the final version for brands to print/upload.

Moderation administration instrument

• Shares contract agreement and annexures with approved moderator.
• Responsible for sharing report template and instrument for moderation.
• Ensures the signed contract is returned.
• Receives moderated papers and report and workflows this to responsible academic for review.
• Supports the moderation cycle from start to end.
• Responsible for ensuring moderators invoice is processed and payment takes place once moderation cycle is complete.

External moderation of invigilated and non-invigilated summative assessment scripts

• Shares contract agreement and annexures with approved moderator.
• Ensure signed contract is returned.
• Shares summative assessment with moderator via email or link is provided.
• Tracks the cycle from start to finish to ensure deadlines are met.
• Reviews comments on the MCS, and sends to the responsible academic for verification and approval.
• Responsible for ensuring moderators invoice is processed and payment takes place once moderation cycle is complete.

Collaboration

• Provides operational support for operations projects that take place during the academic year such Graduation.
• Works closely with the Faculty Manager and Faculty Coordinators in providing a holistic/measured/well-rounded and considered approach to issues and challenges that exist.

Minimum Educational Requirement:

• Minimum of a Diploma (NQF Level 6).
• Candidates with a matric and 3 years academic administration and operations experience will be considered.

Minimum Work Requirement:

• 3 years experience in academic administration and operations management experience within a Tertiary Academic Institution.