Faculty Officer (Contract ending 31 August 2025) Internal Applicants Only at Cape Peninsula University of Technology

Job Purpose

• The Faculty Officer provides academic administrative service to academic departments, staff, current and prospective students, parents, and the public. To ensure that functions as prescribed by the Dean, Faculty Manager, Central registrar’s office, committee decisions, are carried out, and to co-ordinate through effective supervision all the administrative functions of the Faculty Office and faculty administration.

Job Knowledge, Skills and Experience

• BTech in Office Management & Technology or equivalent qualification
• Minimum 4 years relevant work experience in a faculty environment
• Excellent knowledge of Microsoft Office Suite (Data base, Office 365, Excel, and PowerPoint)
• Working knowledge and familiar with systems like MAS, Blackboard, APS, as well as the latest version of ITS amongst other

Key Performance Areas / Principal Accountabilities

Strategic Planning:

• Plan year programme together with the Dean, Faculty Manager, Academic HODs, Office of the Registrar
• In conjunction with the Dean, Faculty Manager, and HODs deals with facilitating approval and maintenance of the academic structure.

Administration:

• Applications, selection and admissions of students
• Registration and cancellation of students
• Exemptions and recognitions
• Timetabling: Tests, final assessments, and examinations
• Marks processing; mark amendments; marks review; marks publication
• Graduation (all aspects related to pre- and post-graduation matters)
• Maintaining academic structure and weights
• Academic structure of qualifications and knowledge of the HEQSF
• Committees administration
• Facilitation and implementation of actions from faculty -, Senate – and Senate sub committees relating to academic administration.
• Project management
• Communication: Effective communication with all stakeholders
• Record keeping
• Human Resource Management
• Governance, Risk and Compliance
• Data management
• Interdepartmental relations
• Marketing
• Safety

Competencies

• Excellent language proficiency in English (verbal and in writing)
• Contribute and ensure to team success
• Ability to use initiative and adapt to a changing work environment
• Planning, organizing and time management skills
• Interpersonal skills / client focused approached
• High stress tolerance
• Attention to detail
• Managing conflict
• Technical / professional knowledge and skills
• ITS knowledge