Faculty Officer III (P8) (College of Business & Economics: Dean's Office) at University of Johannesburg

Job description

• The College of Business and Economics is recruiting a Senior Faculty Officer III to support the Head of College Administration in the execution of her duties. Set in a fast-paced environment, the role demands outstanding planning and organisational skills in rendering excellent academic administrative support. The Faculty Officer III ensures that the lifecycle activities of an undergraduate student are carried out operationally as delineated by the HCA.

Responsibilities:

• Handle all ad hoc tasks assigned by the Deanery and HCA.
• Ensuring timely, efficient, and accurate execution of UG selections using Perceptive Content, ARS, and the ITSstudent Database.
• Handle problems related to UG applications.
• Processing of UG transfer and Entering applications.
• Ensuring timely, efficient, and accurate execution of UG transfer and entering admissions.
• Responsible for UG registration.
• Ensuring timely and accurate execution of college administration, support and management.
• Ensuring consistent and precise compliance with relevant legislation (e.g., POPIA).
• Ensuring timely and accurate execution of administrative activities, duties and responsibilities.
• Ensuring timely, effective, and accurate execution of UG and UG annual result codes.
• Ensuring the balancing of zero percent Tests on ITS.
• Ensuring timely and accurate development and submission of academic structure.
• Responsible for the UG examination planning schedule.
• Responsible for capturing undergraduate marks and for processing mark change requests.
• Ensuring that globals, sick and special assessments requests are processed on time.
• Confirmation of students graduating with distinction.
• Responsible for graduation seating allocations on ITS.
• Co-ordination of CBE graduation process.
• Ensuring that the programme/system for the automatic allocation of global result codes is set up correctly and functioning properly to identify graduates.
• Ensuring that the splits are done accordingly to determine the number of potential graduates.
• Ensuring the potential graduates are being allocated to the specific graduation ceremony sessions.
• Ensure effective review and correction of potential student data integrity issues using HEDA and HEMIS systems.
• Processing of judicial decision outcomes in the ITS system, ensuring full compliance with institutional policies and decisions.
• Source all documentation pertaining to the lifecycle of the student.
• Act as custodian of the current students’ academic record.

Minimum requirements

• Degree or - relevant qualification (NQF 7)
• Two (2) to three (3) years' of job-related experience
• Minimum of five (5) years' experience in academic and student administration within a higher education institution
• At least two years' Supervisor experience
• ITS Experience
• MAMS Experience
• JASPER Experience
• ARS Experience
• Perceptive Content Experience.
• Good Interpersonal skills
• Proven computer skills in Windows and MS Office
• UJ Policies and procedures
• Academic Regulations
• Faculty Rules and Regulations
• Student System
• Proven computer skills in Windows and MS Office.

Competencies and Behavioural Attributes:

• Computer Literacy.
• Good verbal and written communication skills.
• Strong interpersonal skills.
• Good customer service skills.
• Ability to work in a team.
• Good planning and organising skills.
• Attention to detail.
• Reliability and Integrity.
• People management.
• Time management.
• Good Listening Skills
• Ability to work in a team
• ITS, MAMS, JASPER, ARS and Perceptive Content Experience.
• Good organisational and administrative abilities.

Recommendations:

• Sound knowledge of Faculty Administrative Experience.
• Sound Knowledge of Faculty rules, Regulations, Procedures and Policies.
• Sound knowledge of UJ academic regulations.
• Sound knowledge of Perceptive Content and ARS programmes
• Knowledge of the exam planning schedule
• Sound Knowledge of JASPER system
• Sound knowledge of ITS, MAMS, ARS and Perspective Content Systems.