Careers at University of Johannesburg

Job description

• The College of Business and Economics is recruiting a Senior Faculty Officer III to support the Head of College Administration in the execution of her duties. Set in a fast-paced environment, the role demands outstanding planning and organisational skills in rendering excellent academic administrative support. The Faculty Officer III ensures that the lifecycle activities of an undergraduate student are carried out operationally as delineated by the HCA.

Responsibilities:

• Handle all ad hoc tasks assigned by the Deanery and HCA.
• Ensuring timely, efficient, and accurate execution of UG selections using Perceptive Content, ARS, and the ITSstudent Database.
• Handle problems related to UG applications.
• Processing of UG transfer and Entering applications.
• Ensuring timely, efficient, and accurate execution of UG transfer and entering admissions.
• Responsible for UG registration.
• Ensuring timely and accurate execution of college administration, support and management.
• Ensuring consistent and precise compliance with relevant legislation (e.g., POPIA).
• Ensuring timely and accurate execution of administrative activities, duties and responsibilities.
• Ensuring timely, effective, and accurate execution of UG and UG annual result codes.
• Ensuring the balancing of zero percent Tests on ITS.
• Ensuring timely and accurate development and submission of academic structure.
• Responsible for the UG examination planning schedule.
• Responsible for capturing undergraduate marks and for processing mark change requests.
• Ensuring that globals, sick and special assessments requests are processed on time.
• Confirmation of students graduating with distinction.
• Responsible for graduation seating allocations on ITS.
• Co-ordination of CBE graduation process.
• Ensuring that the programme/system for the automatic allocation of global result codes is set up correctly and functioning properly to identify graduates.
• Ensuring that the splits are done accordingly to determine the number of potential graduates.
• Ensuring the potential graduates are being allocated to the specific graduation ceremony sessions.
• Ensure effective review and correction of potential student data integrity issues using HEDA and HEMIS systems.
• Processing of judicial decision outcomes in the ITS system, ensuring full compliance with institutional policies and decisions.
• Source all documentation pertaining to the lifecycle of the student.
• Act as custodian of the current students’ academic record.

Minimum requirements

• Degree or - relevant qualification (NQF 7)
• Two (2) to three (3) years' of job-related experience
• Minimum of five (5) years' experience in academic and student administration within a higher education institution
• At least two years' Supervisor experience
• ITS Experience
• MAMS Experience
• JASPER Experience
• ARS Experience
• Perceptive Content Experience.
• Good Interpersonal skills
• Proven computer skills in Windows and MS Office
• UJ Policies and procedures
• Academic Regulations
• Faculty Rules and Regulations
• Student System
• Proven computer skills in Windows and MS Office.

Competencies and Behavioural Attributes:

• Computer Literacy.
• Good verbal and written communication skills.
• Strong interpersonal skills.
• Good customer service skills.
• Ability to work in a team.
• Good planning and organising skills.
• Attention to detail.
• Reliability and Integrity.
• People management.
• Time management.
• Good Listening Skills
• Ability to work in a team
• ITS, MAMS, JASPER, ARS and Perceptive Content Experience.
• Good organisational and administrative abilities.

Recommendations:

• Sound knowledge of Faculty Administrative Experience.
• Sound Knowledge of Faculty rules, Regulations, Procedures and Policies.
• Sound knowledge of UJ academic regulations.
• Sound knowledge of Perceptive Content and ARS programmes
• Knowledge of the exam planning schedule
• Sound Knowledge of JASPER system
• Sound knowledge of ITS, MAMS, ARS and Perspective Content Systems.

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Job description

• The role is responsible for managing Oracle applications, such as Oracle E-Business Suite (EBS) or Oracle Cloud ERP. The role involves user account management, system configurations, security settings, and ensuring that business processes function smoothly within the Oracle environment. 

Responsibilities:

• Managing user accounts, roles, and permissions.
• Configuring and maintaining Oracle application settings.
• Handling security configurations and access control.
• Troubleshooting front-end issues related to Oracle applications.
• Managing workflows and approval processes.
• Coordinating with IT teams to support application performance.

Minimum requirements

• Grade 12 / Matric (NQF 4)
• Three to four (3-4) years' experience in IT with strong focus on Systems Administration
• Proven experience in User Access Management, including provisioning, de-provisioning and auditing user accounts.
• Strong knowledge of Role-Based Access Control (RBAC), security settings, and access control mechanisms

Competencies and Behavioural Attributes:

• Effective communication skills
• Ability to solve technical issues
• Collaboration and team skills
• Detailed and Solution Orientated
• Ability to analyze and interpret data
• Research new technologies and trends
• Customer Focus
• Ability to identify and resolve problems
• Discipline Knowledge
• Teamwork – working cooperatively with others, as part of the immediate team, and across functions to meet business objectives.
• Demonstrated ability to work in teams with a collaborative interpersonal style
• Strong analytical, synthesis, and problem-solving skills
• Detail and solution-orientated
• Strong desire to learn and use new technologies
• Positive, proactive and motivated; “can-do” attitude and a team player
• Adjusts to work effectively within new work structures, processes, requirements, or cultures
• Creativity, innovation, and bent for thinking out of the box and learning something new.

Deadline: 19 April 2025

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Job description

• The UJ Library Department is seeking the service of a competent individual who meets the requirements outlined below.

Responsibilities:

• User Support: Offer guidance on the use of makerspace tools and equipment, provide troubleshooting assistance, and ensure adherence to safety protocols.
• Equipment Management: Perform regular maintenance on tools and equipment, manage inventory, and keep the workspace organized and clean.
• Community Engagement: Promote the makerspace to the university community, assist users with their projects, and foster a collaborative atmosphere.
• Administrative Tasks: Maintain records of equipment usage, inventory levels, and assist with scheduling and policy adherence.
• Training: Facilitate workshops and training of users
• Maintain a clean and safe workspace,
• Promote a positive and productive environment.
• Marketing, networking, and professional development: Actively promotes the value and importance of library services and resources to all clients
• Reporting: Compiles accurate library reports e.g. monthly reports and reviews and keeps accurate statistics

Minimum requirements

• National Diploma (NQF6) or equivalent.
• One (1-3) years' working experience in a Makerspace or similar environment

Competencies and Behavioural Attributes:

• Ability to remain technically capable and learn current and new technologies.
• Ability to work independently and as a team player
• Attention to detail and the ability to manage multiple tasks
• Client and service focused
• Creative and innovative
• Excellent troubleshooting and problem-solving skills
• Language proficiency
• Strong work ethic
• Responsible, reliable, accountable, and dedicated to professional conduct and ethics
• Strong organising skills

Recommendations:

• Knowledge of makerspace or similar environment tools, equipment, fabrication techniques, or technical skills
• Knowledge of Library policies, procedures and processes
• Knowledge and practical use of design software - products relevant to job profile
• Knowledge of copyright legislation

Deadline: 19 April 2025

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Job description

• The Information Communication Systems (ICS) Division is the central Information Technology Services division of the University of Johannesburg tasked with Planning, Implementation and Support of core IT systems within the university. ICS is driven by a vision to be an IT services provider of choice for all of UJ’s communities and a credible partner in the delivery of the university’s strategic goals.
• Embedded in ICS’s vision is a mission to make sound IT investment decisions that are aligned to the university’s strategic direction, provide leadership in the effective and efficient use of IT within UJ, ensure a reliable and secure IT service across all UJ’s campuses while maintaining a motivated and highly skilled workforce that is able to address UJ’s current and future IT needs.

Responsibilities:

Support and Maintenance:

• Supervise and manage an AV support team in a high volume Shared Service unit to achieve operational outcomes.
• Manage the day-to-day work activities of the team, including timelines, expected customer experience, rostering and prioritising and allocating tasks. Supervise repairs and routine cleaning of AV equipment.
• Troubleshoot and resolve AV system problems in all venues.
• Ensure adherence and enforcement to the Incident and Service Request processes. Ensure adherence to the SLA for Incidents and Service Requests.
• Ensure that AV hardware is installed and maintained according to project schedules and operational timelines.
• Ensure implementation and maintenance of AV solutions.
• Identification of UJ venues that require AV upgrades and installation.
• Ensure proper functionality and physical safety of the equipment temporarily and permanently deployed in venues.
• Collaborate with ICS teams to efficiently and effectively complete AV integration maintenance.
• To ensure safety of AV storerooms and equipment therein by controlling access to the storerooms, recording and uploading inventory registers.

Conduct General Administration:

• Ensure the safekeeping of AV equipment in venues.
• Maintain an asset register in the respective lecture venues on campus.
• Train End Users on AV technologies in UJ venues.
• Training and mentoring of Interns and Student Assistants.
• Compile Instructional AV user guides.
• Assist with compilation of the AV asset register.
• Ensure asset control by tracking asset distribution accurately.
• Conduct assessments of venues recently upgraded and provide required sign-offs.
• Conduct Ven AV Equipment Audits (weekly, monthly, quarterly and class readiness).
• Collaborate with ICS teams to ensure AV Service Delivery.
• Attending Campus Operational engagements.
• Keeping up-to-date technically and applying new knowledge to your job.

People Management:

• Effective human resource management.
• Supervise the AV support maintenance team.
• Hold regular team meetings with team.
• Train AV support staff in the usage and maintenance of AV equipment.
• Monitor and control overtime expenditure

Minimum requirements

Qualifications

• National Diploma/Certificate (NQF 6) in I.T or Audio-Visual qualification.
• AV Certification (e.g. Creston / AMX / Kramer / Extron / AVIXA AV Essentials).

Experience:

• Five (5) years' proven experience in AV technical role equipment in a higher education environment
• Three to five (3-5) years' Team supervision
• Three to five (3-5) years' Customer Service experience

Knowledge:

• Audio Visual systems repairs and maintenance
• Audio Visual equipment design, installation, configuration, setup and operation IT to AV hardware integration and AV programming
• Audio Visual project management and facilitation.
• Higher Education stakeholder engagements.
• Event Support
• Application of schedules and how to interpret it Occupational Health and Safety

Competencies and Behavioral Attributes:

• Excellent leadership and team management skills
• Ability to work under pressure and manage tasks simultaneously
• Ability to manage time and resources
• Ability to communicate clearly and efficiently to people on various levels Ability to handle conflict efficiently
• Ability to compile schedules for staff members Ability to persist with tasks until completion
• Ability to write and compile AV reports for projects and operations
• Ability to train new AVS staff and users of AV equipment
• Ability to develop team growth and expertise in all areas

Recommendations:

• A and N
• Electronics Certificate
• Audio Visual Design, Integration and Installation certification (InfoComm / AVIXA)
• Crestron: Systems D, Control Systems Programming
• Any other AV systems maintenance qualification will be considered
• Team Lead or Supervisory Experience
• Valid Driver’s License

Deadline: 19 April 2025

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Job description

• The position aims to create a supportive learning and research environment that aligns with the teaching, learning and research needs of faculty and postgraduate students. It involves delivering impactful library research support services to enhance scholarship and improve the postgraduate experience at the University of Johannesburg (UJ). This includes optimizing and integrating access to research support services and resources.

Responsibilities:

• Ensure the availability of well-equipped, safe, and inviting learning and research spaces. Offer friendly and expert research support to create a productive and conducive research environment for all patrons.
• Increase awareness and accessibility of library platforms and systems designed to support research efforts and facilitate efficient information retrieval.
• Plan and implement training initiatives for academics and postgraduate students, ensuring timely scheduling, effective registration, and the provision of necessary resources to enhance research skills and competencies.
• Implement targeted marketing campaigns to promote monthly workshops and other library initiatives, ensuring engagement with key audiences.
• Actively participate in relevant library committees, task teams, and forums to support the development and optimization of library services.
• Equip postgraduate students and academics with essential skills to locate, evaluate, and effectively utilize information and technologies, enabling them to achieve academic and research success.
• Ensure the accurate recording and management of statistical information related to postgraduate and academic research support activities.
• Analyse and identify statistical trends, patterns, and insights to inform evidence-based decisions and contribute to the continuous improvement of library services.

Minimum requirements

• Diploma (NQF 6) in Library and Information Science or equivalent qualification
• Three (3) years’ experience in an academic library setting.
• Experience in utilizing library systems, research platforms, and tools to support teaching, learning, and research.
• Demonstrated experience in designing and delivering training programs or workshops for postgraduate students and academics.
• Familiarity with online research databases, e-resources, and scholarly information platforms.
• Understanding of research methodologies and the scholarly research/communication lifecycle.
• Knowledge in literature review strategies, data management and citation practices.
• Awareness of Open Access publishing, research data sharing, and research impact metrics.
• Proficiency in teaching and promoting information literacy principles.
• Understanding of generative AI tools and their applications in research and academic workflows
• Knowledge of the teaching, learning, and research needs within a university setting
• Experience with data collection, analysis, and reporting tools for library activities.
• Knowledge of reference management software such as EndNote, RefWorks or Mendeley.
• Knowledge of Fourth Industrial Revolution (4IR) technologies and their impact on academic libraries and research practices.
• Understanding of how libraries contribute to Sustainable Development Goals, particularly SDG 

Competencies and Behavioural Attributes:

• Computer Literacy (Office, Word, Excel, etc.)
• Adaptable and can investigate and develop new service opportunities.
• Ability to work independently as well as contribute as part of a team
• Attention to detail.
• Willingness to learn and apply new technologies quickly.
• Excellent organizational, analytical, decision-making and problem-solving skills.
• Project management skills.
• Advanced information retrieval skills.
• Professional networking.
• Time and stress management skills.
• Ethical work orientation.
• Professional conduct.
• Balanced relationship skills, considering the South African culture of diversity.
• Responsible, dependable, accountable and dedicated to professional conduct and ethics.

Recommendations: 

• A relevant postgraduate qualification will be an added advantage
• A growth mindset with a passion for staying updated on library trends, research support practices and user needs.
• A proactive approach to problem-solving and embracing new challenges.

Deadline: 19 April 2025