Farmers Clerk at McCain Foods

PURPOSE OF THE JOB:

• To offer clerical and related services to Administration Department on a daily basis, performing daily data capturing, reports, banking etc.

KEY PERFORMANCE AREAS:

• Schedule Loads on PCR, as per list from Agricultural Department
• Add Trip code for transport and contract per load on PCR before allocating
• Ensure that you timeously receive CD’s (Control Document) from Quality Department
• Check and verify information as to correct vendors, weight received
• Allocating and invoicing of loads on PCR
• Down load daily intake from PCR and update Farmers spread sheet on excel
• Liaise with Field Officers and Farmers on intake/queries
• Controlling of BIN movement, check and balance to weighbridge
• Update BIN Recon and e-mail it to Marble Hall
• Receive BIN CD’s(Control Document) from Marble Hall and update recon
• Invoice Seeds on SAP ERP system
• Receive transport delivery notes from Weighbridge and calculate charges
• Receive schedules from Transporter match them up with delivery notes
• Receive transport invoices from Transporter
• Invoice per delivery note and load on PCR
• Filling of all paper work
• Run Farmers statements from SAP, reconcile to spread sheet and prepare for payments
• Prepare separate spread sheets or schedules for Kaap Agri
• Get necessary signatures and send to Finance for processing
• Ensure information is received 2(two) weeks before pay date
• Prepare transport accrual / Provision send to Cost Accountant and Senior Accountant
• Reconcile Transport statement and down load from SAP
• Send payment request to Creditors Controller
• Manual BIN invoices received from Marble Hall must be invoiced on PCR per Farmer
• Prepare transport payments on monthly basis and update Transport excel file
• Loskop and Highveld Relief fund(Insurance)Peas, Beans, Corn Premium charged to Farmers on PCR

EXPERIENCE REQUIREMENTS

• Ability to communicate with Farmers for queries relating to payments
• Team Player(Inter act well with colleagues and Mangers)
• Deadline driven when come to weekly and monthly payments and reconciliation of accounts
• Work well under pressure with little super vision
• Computer Literate in excel, Word and SAP ERP System
• Able to work accurate and well with figures

QUALIFICATIONS

• Grade 12 (Matric) with accounting or mathematics as subject
• Accounting, book keeping, Financial management