Finance Admin Assistant at Defy Appliances

PURPOSE OF THE JOB:  

• Defy Finance, Port Elizabeth branch is looking for a dynamic and professional finance admin assistant. The person will be responsible for carrying out accounting, administrative and clerical support to all financial functions.

KEY RESPONSIBILITIES: 

• Coordinate administrative tasks efficiently.
• Prepare waybills and parcels/ branch documents via courier to correct destinations.
• Prepare purchase orders on request.
• Assist Debtors team with PODs and queries.

Responsible for the cash office which includes: -

• Accurately generate receipts for Debit/Credit cards and EFT payments
• Identify deposits on the DS and match to cash worklist.
• Complete bank transit posting daily (Post to BIT account).
• Maintain, keep up-to date and accurate finance administrative records and reports.
• Ensure compliance with company policies and procedures.
• Assist and prepare reconciliations for vendor accounts, process and manage creditors invoice in line of the SOP in place.
• Handle queries related to creditors, cash accounts and customer refunds.
• Support all month-end financial deadlines.
• Assist in clearing of Agent Accrual GL
• Process refunds in a timely manner aligned with the SOP in place.
• Assist and manage daily finance admin operations at branch and liaise with various departments to ensure smooth operational processes.
• Assist with all finance administrative duties at branch, which includes catering of meetings/issuing, maintaining and costing groceries & stationery efficiently.
• All documentation is archived and filed according to the agreed filing protocols.
• Ensure audit deliverables maintained according to the standard required by the auditors.
• Any ad-hoc duties from time to time when assigned.

MINIMUM REQUIREMENTS:  

• Grade 12 + 3 years diploma in bookkeeping/accounting
• Experience in Admin/Finance is advantagous
• Proficiency in SAP and financial systems
• Strong oraganizational skills with attention to detail
• Excellent communication and problem-solving abilities
• Ability to meet deadlines and handle multiple tasks efficiently

Closing Date 17 August 2026