Finance Administrator at Bidvest International Logistics

Job Purpose    

• BIL Seeks to employ a Finance Administrator To ensure that all processing, updating, and filing of documents and excel registers for all the suppliers on the GL account and order listings are done in accordance with the BIL Standard Operating Procedures.
• The preferred candidate will have warehouse and finance experience and will work in conjunction with the Senior Finance controller and report to the Facility Manager with warehouse activities. 

Qualifications & Experience    

• Grade 12 or equivalent
• Cargo Wise Experience
• Degree/Diploma in Finance
• 3+ Years experience in Logistics/ Automotive industry

Key Responsibilities    
Financial Responsibilities

• Creditor Invoices:
• Reviewing of Invoices and obtaining approvals
• Batching of Invoices and send to Dbn
• Creditors: Accounts, Statements & Remittances:
• Ensure that deadlines are met and Suppliers and Service Providers are aware of the deadline set for payments
• New vendor take on and maintenance of existing  Supplier accounts
• Review statements and ensure that any overdues are resolved
• Vetting of Invoices and obtaining approvals
• Batching of Disbursement AP Invoices and send to Dbn      
• Preparing expense accrual  journals for RWH & RBW and copy SAC when sending journals for approval. Excluding casual labour.
• Prepare Casual Labour Recon
• Support Completion of Forecast and Flash.
• Maintenance of Approved Supplier ensuring company documents, contracts, rate structures, and contact details are up to date
•  Maintenance of Revenue and Expenses section on RCF
• Completion of Capex applications and obtain necessary approvals.
• Ensuring Capex Invoices are approved and sent to SAC.
• Completion of asset transfer and scrapping forms
• Conduct Bi-Annual Asset Verifications.
• Request new fuel cards from Finance Head Office.

Administration

• Procurement & Creditors
• Completing of orders if and when required.
• Ensure orders are processed with necessary approval from the BUM.
• Accurate cost coding and authorising procedures must be maintained.
• Ensure no duplicate invoices are batched.
• Overseeing the creditors payment cycle and ensuring timely payment of creditors.
• Addressing of supplier / service provider complaints and queries.

Packing Material

• Correct booking in and out of all packing material on the system. 
• BIL related invoices pertain to packing material are to be send to Finance Head Office.
• BIL related invoices pertain to packing material are filed.
• Reporting of anomalies on the GL account and order listing picked up and resolving thereof.

Time Keeping

• Completion of the Attendance Registers every Monday and send to Branch Administrator for department 74.
• Completion of Weekly & GAR Report.
• Submit the Monthly GAR Report SHEQ Indicators.

Skills & Competencies    
Knowledge:

• Advance Administration       
• Finance principles
• Stock Control
• Packing Material Types
• Ordering / Buying of stock and material
• SHE
• ISO

Skills:

• Ability to handle stress and work under pressure.
• Good verbal and written communication skills.
• Strong planning and organisational skills.
• Attention to detail.