Finance Administrator / PA at RecruitMyMom

Job Description

• This dual-function role is integral to the smooth operational and financial flow of a medical practice. Based across two locations in the Northern Suburbs, the position offers a diverse blend of bookkeeping up to Trial Balance and strategic administrative support to the Director. Take full ownership of the finance function within a collaborative, patient-centred environment.
• The role is a full-time permanent position, requiring 40 hours per week (Monday to Friday, 08:00–17:00, with rostered Saturdays 08:00–12:00 and time off on a Thursday afternoon when working a Saturday shift).

Key Responsibilities

• Financial Management: Oversee the entity's financial data and compliance, managing accurate books for accounts payable and receivable up to Trial Balance.
• Reconciliations & Entries: Execute daily financial entries and perform meticulous daily and monthly bank reconciliations for two practice locations.
• Debtors & Creditors: Manage the full debtors cycle, including collections and resolving patient account queries, while ensuring timely payment of creditors.
• Inventory Control: Process invoices from international and local suppliers, updating stock systems and assisting with biannual stocktakes and subsequent ledger corrections.
• Executive Support: Act as a dedicated PA to the Director, monitoring communications, drafting correspondence, and coordinating professional travel and meeting schedules.
• Procurement: Manage the ordering of specialised optical lenses, frames, and equipment from overseas suppliers to ensure consistent service delivery.
• Ad-hoc Practice Support: Provide relief reception support during peak patient volumes and assist with general administrative tasks as required by the business.

Requirements

• Experience: Minimum of 4 years’ experience in a Bookkeeping or Senior Accounts Assistant role.
• Education: Matric is essential; a tertiary qualification in Finance or Office Administration is highly advantageous.
• Technical Skills: Proven financial experience with debtors, creditors, and bank reconciliations; must be computer literate.
• Language: Full professional proficiency in both English and Afrikaans is essential for patient and stakeholder interaction.
• Logistics: Must possess a valid driver’s licence and reliable own transport for travel between the Kuilsriver and Eersteriver branches.
• Attributes: Exceptional numerical accuracy, a high level of accountability, and a professional, well-presented demeanour.

Required Software Skills

• Pastel Accounting (Essential)
• Microsoft Office Suite (Word, Excel, Outlook)

Preferred Qualifications

• Previous experience managing medical aid accounts or working within a medical/optical practice.
• Prior experience in a personal assistant or executive support capacity.