Finance Administrator / Personal Assistant at RecruitMyMom

Job Description

• Operating within a family office environment, this part-time, remote role is essential for ensuring seamless financial oversight and efficient day-to-day administrative coordination. Requiring 2 to 3 hours of dedicated support per day, the position offers exceptional micro-flexibility for a highly organised professional based in Cape Town. The successful candidate will act as a foundational support pillar, balancing precise accounting coordination with attentive personal and household administration.

Key Responsibilities

• Financial Administration & Oversight: Maintain accurate financial records, manage transaction categorisations, and execute regular reconciliations to ensure complete financial clarity for the estate.
• Accounting Coordination: Act as the primary liaison for accounting matters, preparing necessary documentation, managing invoices, tracking accounts payable/receivable, and coordinating directly with external accountants or tax practitioners.
• Personal Administrative Support: Oversee complex diary management, manage correspondence, handle travel arrangements, and execute ad-hoc administrative tasks to streamline the Principal's professional and personal schedule.
• Household & Estate Assistance: Coordinate household logistics, liaise with domestic service providers, manage utility accounts, and oversee maintenance schedules to ensure the smooth continuous operation of private properties.

Requirements

• Must be permanently based in Cape Town, Western Cape.
• Proven experience tracking financial records, handling bookkeeping workflows, or working within a family office, high-net-worth individual (HNWI) environment, or executive support capacity.
• Minimum of 5 years of experience handling finance-related administration or executive assistant duties.
• Outstanding organisational aptitude, strict adherence to confidentiality, strong attention to numbers, and the ability to work independently with minimal supervision.
• Prior professional experience working within the investment and finance sector.
• A relevant certification or diploma in Administration, Bookkeeping, or Finance.
• Experience coordinating household logistics or estate management workflows.

Required Software Skills:

• Xero
• Microsoft Excel
• Microsoft Office
• Microsoft SharePoint
• Google Docs