Finance Administrator Temp at Newbridge Graduate Institute

Overview 

• The Financial Administrator is responsible for managing the financial administration activities on campus (based at Tygervalley Campus).
• This role requires an analytical, organised, and detail-oriented problem solver to ensure the accurate processing and reconciliation of all payment documents.
• Additionally, the position oversees customer invoicing and relations, as well as the management of consumable stock and petty cash on campus.

Key Responsibilities 

• Responsible for Creditors Payments, invoicing and recording of financial transactions. 
• Preparing purchase requisitions according to company policies and getting them authorised at the appropriate level.
• Receive invoices/ credit notes from suppliers. 
• Confirm the validity of the tax invoices/ credit notes, ensure that they have been duly approved.
• Capturing of invoices/ credit notes using the correct general ledger allocation codes. 
• Reconciliation and payment of the trade and sundry creditors.
• Ensuring that invoices submitted for payments comply with the set standards and have all the necessary supporting documents. 
• Ensure that claims are paid timeously and correctly.     
• Maintain the accounts payable systems to ensure complete and accurate records and file all documentations.
• Prepare purchases report and submit to National Finance Team on a weekly basis.
• Following up on all queries and keeping the accounts up to date.
• Responsible for customers invoicing, queries and recording of financial transactions.
• Ensuring that client information details are kept up to date. 
• Checking data input to ensure accuracy of final invoices.
• Creating and sending invoices and statements to customers.
• Tracking payments and ensuring that cash flow into the company is buoyant.
• Reporting issues or irregularities to the financial head of the company.
• Identifying and fixing billing errors by issuing debit and credit memos.
• Recovering outstanding debts.
• Handling clients' account queries. 
• Prepare debtors report and submit to financial head on a weekly basis.
• Petty Cash and Bank Account Management
• Collect petty cash invoices and receipts from staff members.
• Prepare petty cash reconciliations.
• Reconciling petty cash vouchers and request for replenishment of petty cash.
• Maintain, update, create, secure and archive petty cash records and files. 
• Reconciling bank statements and ensuring timely follow-up on discrepancies
• Consumable stock  
• Purchasing campus consumable stock according to company procedures.
• Maintaining, controlling and issuing of consumable stock.
• Perform regular stock counts and perform variance analysis.

Administration

• Ensure transactions are properly recorded and processed in the computerised accounting system. 
• Ensure documents are filed systematically for easy of accessibility when required.
• Booking company cars for use by staff members.
• Booking air tickets for approved trips.
• Produce monthly statements and prepare reports for Principals and National Finance Team.

Skills and Competencies 

• Excellent communication, written and numeracy skills.
• The ability to multitask, meet deadlines and work accurately under pressure.
• The ability to work independently and within a team with minimal supervision.
• Strong sense of client focus and service orientation
• Meticulous attention to detail
• Computer literacy, with demonstrated proficiency in Excel.
• Problem-solving ability
• Possess a high level of honesty and integrity in handling cash and finances.
• Solid understanding of basic bookkeeping and accounting payable principles.
• Ability to calculate, post and manage accounting figures and financial records. 
• Time management skills. 
• Can communicate within the team and contribute to the overall success of the team.
• Adaptable as this is a constantly changing environment.

Requirements 

• An NQF level 4 qualification with accounting or bookkeeping. 
• Minimum of 3 years’ relevant Finance experience
• A working knowledge of an ERP system

 Closing Date 21 August 2026