Finance Administrator – Transport & Logistics at West Coast Personnel

Job Description:

• Our client, a well-established transport company handling 36-ton truck loads, is seeking an experienced Finance Administrator to join their team in Bellville. This role is ideal for someone with a background in transport and logistics administration, particularly with experience in fleet and financial coordination.
• Work Hours: Monday–Friday, 08:00–17:00 (No weekends or public holidays)

Key Responsibilities:
Proof of Delivery (POD) Administration

• Accurately verify and record PODs for both internal and external fleets, including couriers
• Investigate and resolve discrepancies or missing documentation
• Maintain an organised, accessible POD filing system

Creditors & Debtors Management

• Process and reconcile supplier invoices
• Manage payment schedules, ensuring timely payments
• Handle supplier and customer account queries professionally
• Issue invoices and follow up on outstanding payments
• Negotiate payment plans where necessary

Financial Administration

• Maintain accurate creditor and debtor records
• Reconcile accounts and prepare cash flow and balance reports

General Office & Reception Duties

• Assist with reception duties, ensuring professional communication with all visitors and callers
• Liaise confidently with drivers, couriers, suppliers, and customers
• Provide administrative support across the team

Problem Solving & Compliance

• Identify and resolve issues related to deliveries, invoicing, and account discrepancies
• Ensure compliance with company policies and relevant industry regulations
• Complete tasks accurately and within required deadlines

Team Collaboration

• Work cohesively within a team environment to meet company objectives

Requirements

• Proven experience in a similar administrative role within the transport/logistics sector
• Strong proficiency in MS Office (especially Excel, Word, Outlook)
• Familiarity with Datatim is an advantage
• Highly organised with exceptional attention to detail
• Ability to work methodically and meet deadlines
• Own vehicle and reliable transport
• Professional, punctual, and customer-focused attitude

Salary: R20 000.00 Monthly Basic Salary