Finance Assistant FTC at Anova Health Institute

Key Duties and Responsibilities

Filing

• All payments are stamped “paid” on a daily basis.
• Payments are filed in numerical order (purchase order number).
• Payment batches are stamped paid.
• Payment batches are filed on a daily basis (in date order).
• Debtors invoices files numerically
• Credit Note filed numerically
• General journal filed numerically
• Ensure that all stamps are on documents, such as :PAID, Posted, etc.

Weekly duties

• Make copies of per diems and travel claims paid from prior week and hand to payroll.
• Make copies of any HR training and conferencing paid from prior week and hand to HR for BEE spend.

Archiving

• Transfer of documentations from files into the archiving binders with a clear index (e.g. PO number, month and year of what is in the binder.
• Fill archiving boxes with the completed binders in numerical order.
• Keep an index of what has been archived on an excel spread sheet

Compliance

• Monthly ensure that the purchase order files have an index in and check that all purchase orders are in the file.
• Ensure that any purchase orders not on file are located and placed in the file before handing the file to compliance.
• Assist Finance administrators to follow up on compliance queries.
• Ensure the same process is applied in the filling of journals.

Other

• Assist the finance department with any other ad hoc reviews or financial reporting requirements.
• Ensure that cost recoveries are done daily.
• Assist Finance administrators with payments.

Role Requirements

Qualifications and Experience

• Grade 12 certificate.
• 1 year experience in an administrative role preferably with experience in filing.
• Basic Microsoft Excel experience.

Key Competencies

Generic Skills

• Excellent attention to detail, and deadline driven.
• Ability to work under pressure, independently and as part of a team.
• Good verbal and written communication skills
• Ability to manage relationships.

Technical Knowledge and Skills

• Basic experience with MS Excel.
• Pastel Evolution experience advantageous.