Finance Clerk / Receptionist (Cinco Engineering) at 3C Metal

Responsibilities and duties:

• Generating purchase orders using Pastel software based on email instructions, including for store purchases.
• Processing purchase orders received until one hour before close of business on the same day.
• Deleting duplicate purchase orders in Pastel.
• Communicating with suppliers to ensure timely receipt of monthly invoices and statements.
• Coordinating with personnel to obtain approval for invoices not matching signed purchase orders.
• Linking purchase orders, supplier invoices, and delivery notes.
• Completing supplier credit applications and updating the supplier list upon approval.
• Compiling a list of payable account creditors and providing it to the Accountant by the 15th of each month.
• Managing the archiving of supplier invoices.
• Expediting orders and deliveries.
• Operating the switchboard at the Cinco office.
• Submitting a Weekly Query List to the Accountant every Friday.
• Processing payment requisitions.
• Handling the processing and reconciliation of credit card statements and month-end batches.
• Scanning project invoices.
• Managing staff welfare.
• Assisting with purchasing tasks.

Knowledge / Qualifications / Experience:

• Grade 12
• Certificate or Diploma will be to your advantage but not required
• Experience working with Pastel