Finance Coordinator at RecruitMyMom

Job Description

• A dynamic distribution and warehouse-led business is seeking a meticulous and bilingual Financial Officer to manage critical financial administration and reconciliation functions. This on-site role is essential for maintaining the integrity of the company’s accounts receivable, accounts payable, and cash management systems. Monday - Friday 8am - 4.30pm. 
• The successful candidate will act as a key liaison between the finance, sales, and warehouse departments, ensuring that financial controls are strictly maintained. This position is ideal for a process-driven professional with extensive experience in retail key account reconciliations and the ability to navigate complex supplier portals. 

Key Responsibilities

• Key Accounts & Receivable Management: Execute comprehensive reconciliations for major retail accounts; process credit notes, discounts, and returns while ensuring customer balances are collected and up to date.
• Banking & Payment Processing: Perform monthly bank reconciliations and import transactions into the accounting system. Manage the end-to-end payment lifecycle, from verifying beneficiary bank letters to uploading payments for authorisation.
• Accounts Payable Oversight: Conduct full creditor reconciliations, ensuring supplier statements align with internal records, and resolving any discrepancies regarding maintenance, repairs, and consumable bills.
• Petty Cash Control: Maintain rigorous control and monthly reconciliation of physical petty cash, ensuring all expenditure is supported by valid records and correctly imported into the financial system.
• Warehouse & Operational Finance: Coordinate the procurement of warehouse consumables; verify weekly casual wage payouts and align payment requests with company cash flow requirements.
• Systems Administration: Manage financial payment requests via ClickUp and ensure all transactional data is matched accurately within the accounting framework.
• Filing & Audit Readiness: Maintain a meticulous filing system for GRNs, remittances, and invoices, ensuring all historical documents are archived and saved correctly on the company drive for audit purposes.

Requirements

• Retail Key Account Expertise: Proven experience performing complex reconciliations for major retailers, specifically utilizing Shoprite and Takealot supplier portals.
• Technical Skills: Strong proficiency in Microsoft Excel is essential for data manipulation and reconciliation.
• Bilingualism: Must be fluent in both Afrikaans and English to facilitate effective communication across all departments and stakeholders.
• Reconciliation Accuracy: Exceptional attention to detail with a demonstrated ability to resolve financial discrepancies.

Preferred Qualifications

• Experience within a warehouse, distribution, or FMCG environment.
• Prior experience managing "Casual Wage" verifications.

Required Software Skills

• Xero Accounting Software (Highly Advantageous)
• Cin7 Inventory System (Highly Advantageous)
• ClickUp (Project and Task Management)
• Advanced Microsoft Excel