Finance Officer at BroadReach

Purpose of the position

• The role is to support financial reporting and achieving unqualified audits by checking accuracy, reasonability and validity and capturing them in the accounting system. The incumbent is also responsible for daily financial processing functions including, bank reconciliations, raising journals and supplier reconciliations.

 Key Accountabilities 

• Follow up on outstanding invoices, supporting documents with the District Administrators, procurement team and suppliers
• Ensure that invoices meet Broadreach standard invoicing requirements and if not, query with administrators/suppliers accordingly
• Accurately matching invoices against purchase orders with reference to quantities, description and price
• GRN purchase orders relating to invoices on FINovation
• Daily processing of invoices on Sun system and ensuring that VAT on invoice is correct
• Submission of supplier Invoices, supporting documents to the Senior Finance Officer for review.
• Processing of debit orders and payments made out of PV on a monthly basis
• Preparation and submission of creditors reconciliation on a weekly basis to the Senior Finance Officer for review
• Preparation of monthly supplier journal for any adjustments or reallocation that might be needed and submit to the Senior Finance Officer for review
• Ensuring that all monthly rental and utilities expenses are processed monthly on SunSystem
• Assist in month end closing by printing out Trial Balance and ensuring all supplier with balances are cleared or reconciled before month is closed
• Timeous follow up on supplier queries and resolving them on time
• Forwarding of remittance and POP’s to suppliers/administrators
• File invoices and supporting documents after payment run according to share drive filing protocol
• Assist in month end closing by printing out Trial Balance and ensuring all supplier with balances are cleared or reconciled before month is closed
• Preparing bank and cash reconciliations for all BroadReach Health Development bank accounts
• Loading of payments on FINovations and on the bank for releasing
• Processing cross-border payments and inter-account transfers
• Preparing supplier journals for submission to the Senior Finance Officer
• Preparing month-end accruals, pre-payments and adjustment journals for submission to the Senior Finance Officer
• Assisting the Senior Finance Officer in preparing the annual audit file and responding to audit queries
• Processing foreign exchange transactions
• Processing per diems, claims and credit card entries into SunSytem
• Any other duties as may be requested by the Senior Finance Officer

Qualifications
Essential qualifications

• Diploma in Accounting/Finance
• Desirable qualifications
• Degree in Accounting/Finance

Experience & skills

• Minimum 5 years’ experience in financial accounting
• At least 1 years’ experience in audit support
• Advanced proficiency in MS Office - including Word, Excel, Outlook
• Exceptional written and verbal communications skills, with ability to adapt to suit different audiences

Personal qualities & Behavioural competencies

• Ability to connect the dots, make linkages and collaboratively work across the organization to optimize the client experience
• Be solution focused
• Has a customer centric mindset
• Able to connect with clients at different levels
• Maintain confidentiality
• Results orientation
• Assertiveness
• Teamwork
• Problem solving
• Reliability

Capabilities
Winning, Enabling and Delivery of Projects

• Opportunity Development, Capture Management, Proposal Development, Organized, Disciplined, Analytical

People Leadership/Self Leadership

• Selections, Development, Delegation, Example, Self-Confidence, Independently responsible, Curiosity, Change Management

Strategic and Holistic Decision Making

• Governance and legal awareness, Financial acumen, Risk management, Strategic perspective

Relationship Management

• Institutional Representations, Taking the long view, Building common ground, Mutual respect, Responsiveness, Standing for the other, Engagement