Finance Officer at EyeCarePro

Role Overview

• We are seeking a dynamic and experienced Finance Officer to join our team. Reporting directly to the CFO, you will play a crucial role in delivering Finance Services to our brands, accurate and timeous financial recording in general ledger, billing to clients, payroll and supporting with reporting financial results.

Responsibilities

Debtors Management:

• Obtain contracts and invoice details from the Onboarding team, Client Strategists, Marketing Managers, and Directors.
• Create client records, prepare and calculate invoices according to structure and client contracts, and submit to clients.
• Liaise with clients to ensure POs are received, adjustments are reflected, and processed as tax invoices.
• Facilitate and run regular meetings with the internal client-facing team to ensure up-to-date client arrangements are reflected in the latest invoices.
• Load, maintain, and process pre-authorized ACH/debit orders and credit card collections.
• Responsible for timely collections, regular follow up on outstanding debtors and where required, escalate internally for support.
• Review all refund requests, quality hold requests, etc., ensuring all are approved by the CFO before processing.
• Prepare weekly and monthly data metrics for scorecard, namely:
• Cash flow status: Expected incoming cash.
• Debtors aging for each key business pillar.
• Average collection days in order to support and improve net working capital
• Record keeping, reporting and accounting for all transactions in the month.

Payroll Management:

• Maintain, and improve payroll data to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Capture all payroll updates, including new hires, terminations, and changes to pay rates for employees and contractors.
• Set and maintain internal deadlines for payroll processing to ensure timely submission and sufficient time for internal approvals, and timely transfer/payment.
• Prepare and submit attendance along with final payroll report to the CFO for review and sign-off.
• Prepare expense reimbursement schedule for review and sign-off by CFO.
• Prepare and maintain paid time off (PTO) reporting and utilization for review.
• Process accurate and timely year-end reporting when necessary for the geography in scope e.g. for the US, ensure all W2s, 1099s, etc forms completed and distributed.
• Prepare and submit for review the monthly reconciliation of payroll and contractor payrun, along with vendor invoices and statement to General Ledger.
• Identify, follow and close out all queries with vendors e.g. benefit providers.

Banking and Payables Management:

• Process day-to-day financial transactions, including deposits, withdrawals, credit card transactions, and transfers.
• Prepare, monitor, and reconcile bank and credit card accounts and post all transactions to the general ledger.
• Report any discrepancies or unusual activities or queries to the Group Finance Manager and CFO as applicable.
• Maintain accurate records by recording and classifying all expenses appropriately and ensuring all supporting documentation (e.g., invoices, receipts, etc.) is recorded and readily available for inspection.
• Serve as a point of contact for the companys banking institutions.
• Assist senior finance staff in implementing financial projects and initiatives.
• Prepare and maintain minimum documentation required for payment approval.
• Assist and support with weekly cashflow forecast.

GL Reconciliations:

• Prepare GL file and submit to Group Finance Manager for review & sign-off.
• Prepare debtors aging & creditors aging for weekly and monthly reporting and review.
• Intercompany transactions: confirm and agree intercompany transactions and balances with the other brand finance officers.
• Prepare general journal entries and process through the accounting system.
• Prepare monthly change report(s): Clients, Payroll, and credit note report.
• Submit documentation to the bank or vendor for payment.
• Prepare sales tax (VAT), tax pack, and submit to Group Finance Manager for review & sign-off.
• Submit to Tax Manager for final review and sign-off for the team to file.
• Review auto classifications of costs by accounting system and reclassify to appropriate department (cost center) and GL account.
• Assist Group Finance Manager to prepare internal finance pack (including data, commentary, and analysis).
• Assist with external and internal audit requests.
• Complete various ad-hoc reporting for CFO and Group Finance Manager.

Qualifications Required:

• Bachelors Degree (3 years) / NQF level 7 (Bachelors degree / NQF level 7. For example, a BA, B Com, BSc, or equivalent 3-year degree).
• Up to 8 years of experience.

Skills and Experience Required:

• High degree of administrative and organizational skills.
• Ability to prioritize, plan, and ask for support and formulate clarifying questions.
• High level of computer proficiency MS Word, MS Excel, MS PowerPoint.
• Quality management system how to comply with documentation principles.
• Assertive and independent with a can-do attitude and the ability to cope effectively under pressure and meet tight deadlines.
• Detail-oriented, able to thrive in a fast-paced environment.
• Excellent communication and presentation skills, capable of engaging with clients and stakeholders at all levels.
• Ability to work independently and collaboratively within an international team.
• Flexible to work remotely and travel as required.