Jobs at EyeCarePro

• Are you a seasoned Full Stack Developer with a passion for innovation and a flair for SaaS product development? Look no further! EyeCarePro, the undisputed industry leader in providing cutting-edge digital marketing services exclusively tailored for the optometry industry in America and Canada, is on the hunt for a dynamic individual to join our close-knit team.
• As a Senior Full Stack Developer at EyeCarePro, you'll be at the forefront of shaping the future of our SaaS product. Your responsibilities will include:

Responsibilities:

• Improve and implement new features in our SaaS product.
• Develop and advance the SaaS product using PHP and Laravel.
• Collaborate on the back-end using PHP and Laravel, managing and developing microservices within Docker/Kubernetes.
• Develop RESTful APIs to integrate with various services and applications.
• Collaborate on the front-end stack, utilizing Angular and SASS.
• Work closely with the team to support user requests and troubleshoot reported bugs.
• Optimize performance and scalability of applications.

Job Requirements:

• Fluent in English.
• 7+ years of experience as a Full Stack Developer with a focus on PHP/Laravel on the backend.
• Proficient in JavaScript with at least 7 years of experience; experience with Angular 9+ is preferred.
• Strong experience with server-side scripting languages, specifically PHP.
• 5+ years of experience with Single Page Application (SPA) frameworks; Angular preferred, but React or Vue.js experience with a willingness to learn Angular is acceptable.
• Familiarity with SQL databases (e.g., MySQL, PostgreSQL) and proficient in writing complex queries.
• Proficient in automated testing and version control (Git).
• Solid knowledge of Computer Science fundamentals, including data structures, classic algorithms, and networking.
• Experience with Docker and Kubernetes for containerization and microservices architecture.
• Additional experience with other frameworks like Laravel or Symfony is a plus.
• Experience with optometry EHR software is a plus (e.g., OfficeMate, Crystal, Revolution EHR, or others).
• Be open to working 9-5 pm EST time

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• About the Role We are seeking a Marketing Project Coordinator to support the execution of marketing initiatives, ensuring projects stay on track, meet deadlines, and align with strategic goals. This role is ideal for a detail-oriented, highly organized professional who thrives in a fast-paced digital marketing environment.

Key Responsibilities

• Marketing Project Management: Assist in planning, executing, and monitoring digital marketing campaigns, website projects, and promotional initiatives to ensure timely and successful delivery.
• Cross-Functional Collaboration: Work closely with marketing, design, content, and operations teams to streamline workflows and optimize campaign execution.
• Campaign Coordination: Support the development of marketing materials, ensuring brand consistency and alignment with campaign goals.
• Performance Tracking: Assist in tracking key performance metrics, compiling reports, and identifying areas for improvement in marketing efforts.
• Stakeholder Communication: Serve as a point of contact for internal teams and external partners, ensuring clear and effective communication on project timelines and deliverables.
• Task & Deadline Management: Utilize project management tools like Asana or Monday.com to assign tasks, track progress, and keep teams aligned.
• Process Optimization: Contribute to refining marketing workflows and processes to enhance efficiency and effectiveness.

Key Skills and Experience

• Project Management Tools: Proficiency in platforms like Asana or Monday.com.
• Marketing Acumen: Understanding of digital marketing strategies, including social media, content marketing, and SEO.
• Strong Communication: Exceptional verbal and written communication skills for clear collaboration.
• Organizational Excellence: Ability to manage multiple projects and deadlines in a dynamic environment.
• Problem-Solving: Quick-thinking and solution-oriented mindset to overcome challenges.
• Detail-Oriented: Keen attention to detail in marketing execution and reporting.
• Adaptability: Ability to pivot strategies based on shifting priorities and marketing trends.

Experience

• 3-5 years of experience in marketing project coordination, campaign management, or a related role.
• Hands-on experience with marketing and project management tools.
• Familiarity with marketing methodologies, including Agile or Scrum, is a plus.

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Key Responsibilities

• Project Coordination: Assist in planning, executing, and delivering projects to meet deadlines, and stay within scope. Support teams in achieving project milestones and deliverables.
• Team Collaboration: Work closely with cross-functional teams (marketing, design, operations) to ensure seamless project execution. Help align team activities with project goals.
• Stakeholder Communication: Act as a key contact for team members, ensuring timely and clear communication about project status, risks, and changes.
• Project Planning Support: Help develop project plans, outlining tasks, deadlines, and resources. Use tools like Asana or Monday.com to track progress and ensure tasks are completed on schedule.
• Risk Monitoring: Assist in identifying and mitigating risks that could impact project timelines or scope.
• Reporting: Prepare regular updates for stakeholders, monitor project performance, and contribute to post-project reviews.
• Process Improvement: Suggest refinements to project management methodologies for improved efficiency and effectiveness.

Key Skills and Experience

• Tools Expertise: Familiarity with project management platforms like Asana or Monday.com.
• Strong Communication: Exceptional written and verbal communication skills.
• Time Management: Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Problem-solving: Capable of identifying challenges and contributing to effective solutions.
• Collaborative Mindset: Skilled in working with diverse teams to achieve project goals.
• Detail-oriented: High attention to detail in tracking, budgeting, and documentation.
• Adaptability: Flexible and able to adjust to changing priorities.

Experience

• 3-5 years of project coordination or management experience, preferably in a dynamic, cross-functional team environment.
• Hands-on experience with project management tools like Asana or Monday.com.
• Knowledge of project management methodologies such as Agile, Scrum, or Waterfall.

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Qualifications:

• Bachelor's degree in HR or related field.
• 1-3 years of experience in an HR administrative role.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to manage multiple tasks and priorities effectively.
• Knowledge of labor laws and HR best practices.
• Ability to work 9 am to 5 pm EST in a fully remote role.

Responsibilities:

• Recruitment & Onboarding:
• Assist in coordinating the recruitment and onboarding process for new hires, including the preparation of onboarding materials and conducting orientation sessions.
• Assist in setting up new employees in HR systems and ensure they have access to necessary resources.
• HR General Support:
• Serve as the first point of contact for HR-related inquiries from employees and managers.
• Assist with the administration of performance management processes, including scheduling evaluations and tracking completion.
• Support the HR team with various projects and initiatives aimed at improving organizational effectiveness and employee engagement.
• Training and Development:
• Assist in the administration and coordination of training programs.
• Maintain training records and track the completion of required training modules.
• Assist with uploading training modules, tracks and programs on all platforms.
• Compensation and Benefits:
• Assist in the administration of compensation and benefits programs, including answering employee questions and processing changes.
• Ensure compliance with relevant laws and regulations regarding compensation and benefits.
• Manage all correspondence with service providers, and responsible for timeous registrations and all types of reviews.
• HR Compliance:
• Maintain accurate and up-to-date employee records, ensuring compliance with record-keeping requirements on all platforms.
• Support the development and implementation of HR policies and procedures.
• Assist in ensuring compliance with labor laws and HR best practices.
• Company Culture:
• Assist in the planning and facilitation of programs and initiatives that promote the desired company culture and core values.
• Act as a culture ambassador, helping to integrate cultural initiatives into HR processes and practices.
• Strategic HR Partnership:
• Collaborate with HR team members to understand organizational goals and support HR strategies that align with business objectives.
• Provide administrative support for HR projects and initiatives.

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Role Overview

• We are seeking a dynamic and experienced Finance Officer to join our team. Reporting directly to the CFO, you will play a crucial role in delivering Finance Services to our brands, accurate and timeous financial recording in general ledger, billing to clients, payroll and supporting with reporting financial results.

Responsibilities

Debtors Management:

• Obtain contracts and invoice details from the Onboarding team, Client Strategists, Marketing Managers, and Directors.
• Create client records, prepare and calculate invoices according to structure and client contracts, and submit to clients.
• Liaise with clients to ensure POs are received, adjustments are reflected, and processed as tax invoices.
• Facilitate and run regular meetings with the internal client-facing team to ensure up-to-date client arrangements are reflected in the latest invoices.
• Load, maintain, and process pre-authorized ACH/debit orders and credit card collections.
• Responsible for timely collections, regular follow up on outstanding debtors and where required, escalate internally for support.
• Review all refund requests, quality hold requests, etc., ensuring all are approved by the CFO before processing.
• Prepare weekly and monthly data metrics for scorecard, namely:
• Cash flow status: Expected incoming cash.
• Debtors aging for each key business pillar.
• Average collection days in order to support and improve net working capital
• Record keeping, reporting and accounting for all transactions in the month.

Payroll Management:

• Maintain, and improve payroll data to ensure timely and accurate processing of payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
• Capture all payroll updates, including new hires, terminations, and changes to pay rates for employees and contractors.
• Set and maintain internal deadlines for payroll processing to ensure timely submission and sufficient time for internal approvals, and timely transfer/payment.
• Prepare and submit attendance along with final payroll report to the CFO for review and sign-off.
• Prepare expense reimbursement schedule for review and sign-off by CFO.
• Prepare and maintain paid time off (PTO) reporting and utilization for review.
• Process accurate and timely year-end reporting when necessary for the geography in scope e.g. for the US, ensure all W2s, 1099s, etc forms completed and distributed.
• Prepare and submit for review the monthly reconciliation of payroll and contractor payrun, along with vendor invoices and statement to General Ledger.
• Identify, follow and close out all queries with vendors e.g. benefit providers.

Banking and Payables Management:

• Process day-to-day financial transactions, including deposits, withdrawals, credit card transactions, and transfers.
• Prepare, monitor, and reconcile bank and credit card accounts and post all transactions to the general ledger.
• Report any discrepancies or unusual activities or queries to the Group Finance Manager and CFO as applicable.
• Maintain accurate records by recording and classifying all expenses appropriately and ensuring all supporting documentation (e.g., invoices, receipts, etc.) is recorded and readily available for inspection.
• Serve as a point of contact for the companys banking institutions.
• Assist senior finance staff in implementing financial projects and initiatives.
• Prepare and maintain minimum documentation required for payment approval.
• Assist and support with weekly cashflow forecast.

GL Reconciliations:

• Prepare GL file and submit to Group Finance Manager for review & sign-off.
• Prepare debtors aging & creditors aging for weekly and monthly reporting and review.
• Intercompany transactions: confirm and agree intercompany transactions and balances with the other brand finance officers.
• Prepare general journal entries and process through the accounting system.
• Prepare monthly change report(s): Clients, Payroll, and credit note report.
• Submit documentation to the bank or vendor for payment.
• Prepare sales tax (VAT), tax pack, and submit to Group Finance Manager for review & sign-off.
• Submit to Tax Manager for final review and sign-off for the team to file.
• Review auto classifications of costs by accounting system and reclassify to appropriate department (cost center) and GL account.
• Assist Group Finance Manager to prepare internal finance pack (including data, commentary, and analysis).
• Assist with external and internal audit requests.
• Complete various ad-hoc reporting for CFO and Group Finance Manager.

Qualifications Required:

• Bachelors Degree (3 years) / NQF level 7 (Bachelors degree / NQF level 7. For example, a BA, B Com, BSc, or equivalent 3-year degree).
• Up to 8 years of experience.

Skills and Experience Required:

• High degree of administrative and organizational skills.
• Ability to prioritize, plan, and ask for support and formulate clarifying questions.
• High level of computer proficiency MS Word, MS Excel, MS PowerPoint.
• Quality management system how to comply with documentation principles.
• Assertive and independent with a can-do attitude and the ability to cope effectively under pressure and meet tight deadlines.
• Detail-oriented, able to thrive in a fast-paced environment.
• Excellent communication and presentation skills, capable of engaging with clients and stakeholders at all levels.
• Ability to work independently and collaboratively within an international team.
• Flexible to work remotely and travel as required.