Finance Officer at FHI 360

Responsibilities:

• Receive payment requests from Procurement & Admin team, Contracts & Grants team, Staff members, Corporate Travel accounts and Monthly vendors
• Review supporting documentation in preparation for payment
• Resolve queries relating to the submitted payments
• Conduct Vendor verifications on request
• Capturing payments on DPA
• Initiating payments in the online banking system
• Capturing new beneficiaries on the online banking system
• Complete documentation for Forex payments
• Prepare weekly cash request
• Process debit orders on DPA
• Prepare bank debits and credits journals bi-monthly
• Capture Salary journals
• Prepare payroll 3rd party payments
• Prepare journals for month-end – clearing Prepaid expenses, Workshop advances and Travel Advances
• Assist with Uploading SMAC file on GFAS
• Ensure specified Balance Sheet accounts are current with no long outstanding items
• Follow-up with various departments to clear outstanding items
• Prepare specified Balance Sheet reconciliations at month-end
• Participate /facilitate end of month closing activities as necessary
• Upload specified Balance Sheet reconciliations on GRLi
• Manage EpiC South Africa sub-partners, including reviewing monthly financial reports, coordinating reimbursements, posting approved expenditures and ensuring financial compliance
• Provide ongoing capacity strengthening and mentorship to sub-recipients to strengthen financial and management systems for increased accountability and ownership in managing USG funds
• Management of timely sub-partner advance and liquidation process.
• Manage and maintain subaward documentation and input/maintain information in FHI 360’s subaward tracking system.
• Develop, implement and monitor subaward monitoring plans with each sub-awardee and conduct site visits to ensure and support ongoing compliance with subaward terms and conditions and strengthen capacity of sub-awardees in finance and grants management.
• Assist with providing supporting documentation during internal, external & HQ audits
• Any other duties that may be required from time to time

Applied Knowledge & Skills:

• Applies a thorough knowledge of financial management, investment capital, and risk analysis, debt management, and investment analysis, legal and regulatory compliance pertaining to the respective industry.
• Proficient knowledge of generally accepted accounting principles and Internal control fundamentals
• Proficiency in spreadsheet software required.
• Has a thorough knowledge of external regulations as well as internal corporate policies and procedures,
• Excellent oral and written communication skills.
• Excellent quantitative and analytical skills.
• Strong critical thinking and problem-solving skills.
• Ability to analyze and interpret financial data, identify/resolve errors and prepare reports.
• Ability to motivate and work well with others.

Education:

• Post Matric Diploma or Degree in Finance and Accounting

Experience:

• 5 - 8 Years of progressively responsible accounting, finance and operational management, and experience in a government contracting environment.
• Knowledge of U.S. Government grants, contracting and auditing standards as they apply to effective management of multi-year funds.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff,
• Must be able to read, write, and speak fluent English
• Non-governmental organization (NGO), government, or private sector experience preferred.