Finance & People Operations Administrator at RecruitMyMom

Job Description

• A high-end hospitality management entity is seeking a highly organised and detail-oriented Finance & People Operations Administrator to provide administrative support across finance, procurement, and people operations functions. This is a permanent, full time in office role.
• This role is best suited to an individual with strong coordination and administrative skills who is comfortable handling supplier administration, finance-related processing, HR administration, and general operational support in a fast-paced hospitality environment.
• The successful candidate will be responsible for ensuring that administrative processes are managed efficiently, accurately, and professionally while supporting multiple departments across the business.

Key Responsibilities
Finance Administration

• Process invoices, purchase orders, supplier reconciliations, and payment requests
• Maintain accurate financial records and filing systems
• Assist with accounts payable administration and expense tracking
• Support month-end administrative requirements
• Prepare reports, spreadsheets, and supporting documentation
• Ensure all finance-related administration is completed accurately and timeously

Procurement Administration

• Coordinate procurement orders and supplier communication
• Follow up on deliveries, outstanding orders, and supplier queries
• Maintain supplier records, pricing schedules, and procurement documentation
• Assist with stock and inventory administration
• Support the procurement process for perishable and non-perishable goods
• Ensure procurement records and paperwork are updated and compliant

HR & People Operations Administration

• Maintain employee files and HR records
• Assist with onboarding and offboarding administration
• Coordinate leave forms, contracts, and employee documentation
• Support payroll administration by ensuring accurate submission of information
• Assist with general HR administration and compliance documentation
• Provide administrative support to the people operations function

General Administrative Support

• Provide day-to-day administrative support to various departments
• Manage filing systems, records, and confidential documentation
• Coordinate meetings, calendars, and internal communication where required
• Assist with ad-hoc operational and administrative tasks
• Ensure high levels of organisation, professionalism, and accuracy at all times

Requirements

Minimum Requirements

• Diploma in Administration, Finance, HR, Supply Chain, Procurement, or related field advantageous
• 3–5 years’ administrative experience within procurement, finance, HR, or hospitality
• Previous hospitality experience highly advantageous
• Experience working with suppliers and procurement administration preferred
• Exposure to finance and HR administration beneficial
• Strong computer literacy, particularly Microsoft Excel and Office Suite
• Excellent organisational and communication skills
• Strong administrative and coordination skills
• High attention to detail and accuracy
• Ability to multitask and prioritise effectively