Financial Administrator at Pepkor Lifestyle

Introduction:

• The Pepkor Lifestyle Finance Operations department is looking for an energetic and innovative Finance Administrator that will enable service delivery to Group Finance employees.
• The successful candidate must be strong in verbal and written communication, have the ability to work under pressure and the ability to introduce and implement improved processes.

Job description:

Provide Finance administrative support and contribute to the long term development of the Finance function within the Service Department.

• Administration of Finance related matters
• Administration of the relevant systems
• Deal with customers in a customer centric manner
• Effective self-management

Key Responsibilities:

Direct Deposit Bank Confirmation

• Confirm all customer direct deposit payments made into Head Office bank accounts across all entities (Account 24100509).
• Record confirmed payments on the Direct Deposit Verification Sheet.
• Respond to stores with a bank screenshot and a reference number to use when processing the sale.
• Request the original direct deposit receipt from stores and file it accordingly.
• Update the reference field in SAP to match the reference provided to the store.
• Request forex release (USD, GBP) from the USD account when required.
• Submit store quotations for direct deposit payments above R100,000 to the B2B Team.
• For payments exceeding R500,000, send the proof of payment, bank screenshot, and quotation to the Finance Executive for approval.
• Respond to general email queries sent to [email protected], including requests for bank confirmation letters or company documents.

Month End Workflow & Deadlines

• Clear SK and ZE direct deposit transactions that have not cleared in the correct period, on a daily basis.
• Resolve direct deposit queries, including over/under-sale processing issues.
• Journal available direct deposit funds to store manual account 21100002.
• Investigate and process sales that need to be cleared using direct deposit funds.
• Journal all direct deposits older than 3 months to Head Office or NDP accounts as unknown deposits (21090001) across all entities.
• Post journal entries for payments made to Head Office into the correct general ledger accounts (e.g., Africlearing, Netcash, forex bank charges, incorrectly mapped store payments from Wi-Group, RCS, ABSA, FNB & Fidelity).
• Investigate and clear store refunds processed under Head Office by Accounts Payable.
• Process SNAM & COIN NDP FNB Namibia card clearing journals (Account 24104002) to appropriate ledgers (e.g., fuel & refreshments).

Balance Sheet Recons

• Ensure no reconciling items are older than 3 months.
• Complete all reconciliations by the 13th working day of each month.

Self-Management and Teamwork

• Maintain a professional image in both personal and work conduct.
• Meet all deadlines and communicate proactively if deadlines cannot be met—offer suitable resolutions.
• Proactively develop own skills and financial knowledge.
• Provide support across the wider Finance Department.

Qualifications:

• Grade 12
• Diploma in Finance, Communications, or a related field
• 1 year Banking experience
• Proven experience in a Finance Administration role
• Interpersonal skills
• Strong verbal and written communication
• Strong mathematical skill
• Multi-tasking
• Query handling
• Problem solving
• Advanced Excel

Attributes:

• Attention to detail
• Stress handling and resilience
• Initiative
• Excellence orientation
• Interpersonal sensitivity
• Customer orientation
• Business acumen
• Planning and Organizing
• Assertiveness
• Drive/Energy

Closing Date 20 November 2026