Fleet Administrator at Fidelity Services Group

MAIN PURPOSE OF JOB:

To co-ordinate all admin work for the Fleet department within the region.

Minimum Requirements

• Matric or equivalent.
• Minimum 2 years admin experience.
• Computer literacy essential (MS Office – Advanced Excel).
• Fleet admin software (advantageous).
• Knowledge of Telematics systems.
• Knowledge of technical coordination.
• Computer Literate (MS Office, Outlook).
• Typing speed of 45+ wpm.

Key Performance Areas

• To complete all traffic fine administration within the region.
• To ensure that all appointments pertaining to vehicle tracking unit installations and servicing of vehicles. are kept and that all necessary resources are available.
• To load all accident/incident information on relevant spreadsheets.
• To ensure that all filing is kept up to date.
• To delegate correspondence or telephone calls when appropriate.
• To complete all delegated reports (accidents, fuel usage, etc).
• To prepare, capture and write out all purchase orders for Fleet Managers.
• In conjunction with the Fleet Specialist, schedule jobs with service providers pertaining to vehicle servicing, panel beating appointments.
• In conjunction with the relevant departments follow up on outstanding traffic fines.
• Liaise with suppliers regarding invoices, and purchase orders.
• Keep record of accruals and submit reports to Fleet Manager for submission.
• Ensure that vehicle maintenance history is kept up to date.

COMPETENCIES

(TECHNICAL & BEHAVIOURAL)

• Attention to detail.
• Customer focus.
• Interpersonal savvy.
• Timely decision making.