Fleet Administrator (Western Cape) at PEP

Description

• We are looking for a highly organized, proactive, and service-oriented Fleet Administrator to join our team! The Fleet Administrator is responsible for the efficient and correct administration of the corporate vehicle fleet, ensuring optimal utilisation, compliance, and cost-effectiveness across all operational entities. This role plays a key part in supporting seamless logistics operations and maintaining high standards of internal customer service.

KEY RESPONSIBILITIES

Fleet Records

• Maintain accurate and up-to-date fleet records, including registration changes, addition of new vehicles, and cost centre updates.
• Ensure the Asset Register is continuously updated and reconciled.
• Administer all vehicle registrations and annual licence renewals.
• Maintain all required company documents for the Proxy Pack in line with compliance standards.
• Assist the Insurance Department with claims by providing accurate vehicle documentation and detailed historical records.
• Distribute fleet cards to drivers and maintain accurate records of handovers.
• Activate, block, and unblock fleet cards in line with operational requirements.

Vendor & Supplier Administration

• Request new vendors to be created on the system when required to support procurement and service needs.
• Ensure the timely processing of all vehicle-related payments to avoid service disruptions and compliance risks.

Fuel Cards & E-Tags

• Request new fuel cards and E-Tags as required.
• Process cancellations for fuel cards and E-Tags.
• Ensure all cancelled E-Tags are returned and properly accounted for.
• Prepare quarterly and annual fuel and environmental reports, including kilometres travelled, fuel consumption, and environmental impact data.
• Manage and resolve fleet card and E-Tag related queries efficiently.

Requirements

• Minimum 2 years' experience in administration, preferably in financial/procurement/fleet management
• Minimum Grade 12/Matric
• A valid Code B (08) Driver's Licence is essential
• Strong computer literacy in Microsoft Office Suite and Google Workspace
• Fleet administration experience advantageous
• Vehicle Tracking Experience advantageous
• Demonstrated skills in Planning, organising, and control, problem assessment and detail orientation
• Competencies: Accuracy, Dutifulness, Planning, Client-focused, Cooperation, Providing Feedback, Integrity, Service-Orientation