Fleet Supervisor - Empangeni at RCL Foods

• The suitable candidate will be required to organize the day to day operation of the company’s transport. This includes allocating vehicles to drivers, monitoring and controlling vehicle movement, vehicle maintenance and repairs, end to end process regarding accidents or incidents and record-keeping related to maintenance and repairs, vehicle mileage, fuel consumption, licencing, crate control and other related record-keeping.
• This role will be based in Empangeni and reporting to Regional Operations & Procurement Manager.

Minimum Requirements    
Education

• Grade 12
• Tertiary qualification in Logistics or Supply Chain Management

Skills

• Ability to read, write, understand and communicate in English.
• Good numeracy
• Good computer literacy – especially Excel and e-mail

Experience

• Minimum 3 years supervisory/management experience in distribution/transport
• FMCG experience
• Experience working with JDE advantageous.

Duties & Responsibilities    
Vehicle repairs and maintenance

• Ensure drivers’ checklist sheet is completed daily by every driver.
• Schedule vehicle services as close as possible to the correct service mileage and not greater than 1500 km’s before or after the service mileage.
• Ensure drivers are recording faults in fault book.
• Capture faults onto spreadsheet and follow up to ensure faults are fixed timeously.
• Identify or be made aware of urgent, high risk faults or damage and ensure the vehicle is repaired immediately or fix as quick as possible.
• Order spares for vehicles as and when required.

Accident or other vehicle incidents

• Compile accident reports.
• Complete claim forms for insurance and follow up on all insurance claims.
• Arrange for vehicle repairs.
• Investigate accident or incident and take action where necessary, including co-operation with the police.

Route tracking

• Ensure trackers on vehicles are in working order.
• Monitor routes to ensure drivers are not idle for too long and not going too far off route. Query when they are deviating.
• Recording and monitoring of mileage per route and investigate deviances.
• Fuel consumption.
• Reconciliation of fuel recon from supplier against driver fuel slips.
• Investigate discrepancies.
• Monitor fuel consumption and where non-compliant with company standard, address the driver and provide training if necessary to help driver to lower fuel consumption.

Transactional duties

• Proactive monitoring of vehicle licences, drivers’ licences and PDP’s to ensure always valid and up to date.
• All administration and handling of vehicle licences.
• Driver check-up and debrief when driver returns from route and ensure all issues from driver’s checklist are closed off.
• Receive traffic fines and submit to traffic department to convert into driver’s name.

People Management.

• Set daily objectives for staff, ensuring full productivity and value add to the business.
• Monitor staff performance weekly and give regular feedback, taking disciplinary action when necessary and giving recognition where it’s due.
• Conduct performance assessments twice yearly with department staff.
• Hold monthly meetings with staff and provide feedback to senior management.

General

• Attendance at inter-departmental meetings and give input related to vehicles and drivers.
• Take disciplinary action against drivers when they have breached company rules and procedures.
• Ensure all delivery vehicles are washed at least once a week.

Closing Date    
2023/08/21