FRENCH Speaking Debtors Clerk / Collections at Overseas Administration Management

Description
French Speaking Debtors Clerk/Debt Collector

Job Description

We are looking for a reliable and self - driven Debt Collector to join our team in Epping – Cape Town

• Collect outstanding debts from our clients and achieve collection target to ensure positive cash flow.
• Timeous processing of invoices when all supporting documents are in place.
• Maintain debtor’s book to ensure that the debt status is accurate and latest.
• Ensure that invoices and debtors statements are mailed/couriered to correct addresses, as per client contract requirement for supplier invoicing
• Timeous printing of debtors statements.
• Confirm with customers that they are in possession of all the relevant documentation.
• Develop reports on aged debt accounts and days sales outstanding (DSO) reports, solve outstanding debtor’s queries without delay.
• Monitor slow moving accounts to identify delinquent debts and take necessary action to recover the debts, address with Division Head if needed.
• Submit Credit Note Application with all required documentation, for authorization/signatures.
• Timeous processing of Credit Notes, ensure that the Credit Notes are properly filed with all supporting transactions attached.
• Timeous processing of receipts on Bank account to customer accounts, receiving, banking and processing of cash payments on a weekly basis to customer accounts.
• Follow up on outstanding debtors according to due date of invoice on a daily basis.
• Offer 24 x 7 services to customers in prompt and accurate manner.
• Post customers’ check and ensure timely credit transfer.
• Review collection queue to perform collection activities accordingly.
• Adhere to customer policies and procedures.
• Close a specific number of collection accounts each month to meet assigned target.
• Contact debtors and implement repayment schedules and terms.
• Assist the company to take legal action against debtors by providing necessary information.
• Maintain security and confidentiality of company and customer information.
• Follow legal requirements during debt collections to avoid legal issues.

Reporting

• Export detail after Month End into Excel and compile report as per standard set, to be submitted first week after Month End.
• Reporting checks for division.
• Export Age Analyses after Month-End and draw up Excel summary of the amounts overdue.
• Update Excel summary on daily basis as per Age Analysis and latest debtor’s collection information.
• Ensure that Housekeeping is done on a weekly basis and that all payments received are allocated to the correct invoices/client.
• Assist the Division Head on ad-hoc tasks as per deadlines and work scope given by Division Head.

Competence Requirements

• Attention to detail and ensure accuracy
• Computer literate: ERP System and Excel is very important(MS Office, Excel)
• Strong analytical and numerical skills
• Experience in working with targets and strictly tight deadline driven.
• Self-motivated and output driven
• Knowledge of relevant legal requirements.
• Systems orientated
• Good negotiation and persuasion skills.
• Excellent communication and people skills(written and spoken)
• Ability to be polite and compassionate without lacking confidence
• Be able to cope under pressure
• Planning, coordinating and prioritizing
• Matric (Grade 12)
• Minimum of 3 years’ experience in debtors (local and foreign) invoicing/statements and debtors collection.
• Previous experience on ERP System

Requirements
Competence Requirements

• Attention to detail and ensure accuracy
• Computer literate: ERP System and Excel is very important(MS Office, Excel)
• Strong analytical and numerical skills
• Experience in working with targets and strictly tight deadline driven.
• Self-motivated and output driven
• Knowledge of relevant legal requirements.
• Systems orientated
• Good negotiation and persuasion skills.
• Excellent communication and people skills(written and spoken)
• Ability to be polite and compassionate without lacking confidence
• Be able to cope under pressure
• Planning, coordinating and prioritizing
• Matric (Grade 12)
• Minimum of 3 years’ experience in debtors (local and foreign) invoicing/statements and debtors collection.
• Previous experience on ERP System
• Should you meet all the above requirements, please submit your detailed resume to [email protected] along with salary expectations.