Fund Administration Clerk at Kontak Recruitment

• A well-established organisation within the financial services environment is looking for an experienced Administration Clerk to provide comprehensive administrative support within a structured and detail-driven environment. The successful candidate will be responsible for maintaining accurate records, supporting office operations, managing documentation, and ensuring the efficient execution of administrative processes. This role requires a highly organised individual with strong analytical abilities, excellent communication skills, and a commitment to maintaining accuracy, confidentiality, and professional standards.
• The ideal candidate will be a self-motivated administrator with strong technical proficiency, excellent time management skills, and the ability to work independently while effectively interacting with stakeholders at various levels. The role requires someone who can manage multiple priorities, exercise sound judgement, and maintain high levels of professionalism and integrity in all interactions

Minimum Requirements:

• Matric with Bookkeeping as a subject (Not negotiable)
• Secretarial, Office Management, or Administration Certificate/Diploma
• Minimum 5 years’ experience in an administration role
• Advanced computer literacy and touch typing skills
• Intermediate to Advanced Microsoft Outlook, Excel, and Word skills
• Strong organisational and administrative skills
• Excellent verbal and written English communication skills
• Strong customer service skills
• Excellent interpersonal and communication skills
• Ability to exercise discretion and maintain confidentiality
• Strong time management, planning, and prioritisation skills
• Ability to manage filing and document control systems
• Ability to multitask and adapt to changing requirements
• High levels of professionalism and integrity
• Meticulous attention to detail and accuracy
• Strong analytical, critical thinking, and problem-solving skills
• Strong numeracy skills
• Ability to analyse information and identify patterns and inconsistencies
• Sound judgement and decision-making ability
• Resilient and adaptable under pressure
• Strong memory and ability to manage deadlines effectively
• Basic bookkeeping knowledge
• Ability to work independently with minimal supervision
• Strong sense of accountability and ownership

Duties and Responsibilities:

• Provide comprehensive administrative support to the organisation
• Maintain accurate filing and document management systems
• Manage and organise office records and documentation
• Utilise Microsoft Office applications, including Outlook, Excel, and Word, to support daily operations
• Prepare, maintain, and update administrative records
• Ensure accuracy and completeness of information and documentation
• Analyse information and identify discrepancies or inconsistencies
• Support reporting requirements through accurate data management
• Manage multiple administrative tasks and priorities simultaneously
• Ensure deadlines are met through effective planning and organisation
• Communicate professionally with stakeholders via telephone, email, and in person
• Deliver excellent customer service while maintaining confidentiality and discretion
• Exercise sound judgement when handling sensitive information
• Follow established processes, procedures, and administrative requirements
• Assist in streamlining daily administrative operations through accuracy and efficiency
• Take responsibility for assigned tasks and ensure successful completion
• Work collaboratively within a team environment while maintaining accountability for individual responsibilities
• Maintain professional standards and integrity in all interactions