GDT Portfolio, Program & Project Management Office Manager at Aspen Pharma Group

ROLE PURPOSE:

Strategic and tactical role in the digital technology organisation and is accountable for the provision of support and guidance on portfolio, programme and project management processes, procedures, tools and techniques. Support includes definition of portfolios, programmes, and projects; advice on the development, production and maintenance of business cases; time, resource, cost and exception plans, and the use of related software tools. Tracking and reporting of programme/project progress and performance are also covered, as is the capability to facilitate all aspects of portfolio/ programme/ project meetings, workshops and documentation. The role is accountable for establishing an approach for forecasting, planning and monitoring the emergence and effective realisation of anticipated benefits. Identifying and implementing the actions needed to optimise the business impact of individual and combined benefits. The confirmation of the achievement of expected benefits.

KEY PERFORMANCE AREAS:

• Defines the approach/policy and sets standards for the support provided for managing and monitoring portfolios, programmes, and projects. 
• The governance/management of resources, directing and leading the implementation and on-going operation of an effective service organisation, ensuring delivery of effective services/resources in line with current and planned demand and reviewing the effective provision.
• Takes responsibility for the provision of portfolio, programme and project support. 
• Advises on the available standards, procedures, methods, tools and techniques. 
• Evaluates project and/or programme performance and recommends changes where necessary. 
• Contributes to reviews and audits of project and programme management to ensure conformance to standards.
• Promotes the change programme vision to staff at all levels of the business operation, brings order to complex situations, and keeps a focus on business objectives. 
• Works with other capability managers to ensure maximum improvements are made in the business operations as groups of projects deliver their products into operational use.
• Maintains the business case for funding the programme and confirms continuing business viability of the programme at regular intervals.Identifies specific measures and mechanisms by which benefits can be measured and plans to activate these mechanisms at the required time. 
• Monitors benefits against what was predicted in the business case and ensures that all participants are informed and involved throughout the change programme and fully prepared to exploit the new operational business environment once it is in place. 
• Supports capability managers to ensure that all plans, work packages and deliverables are aligned to the expected benefits and leads activities required in the realisation of the benefits of each part of the change programme.

EDUCATION QUALIFICATION & EXPERIENCE:

• Matric / Grade 12
• B.Com / BSc Computer Science /similar degree or equivalent work experience 
• Solution and Operational Management Methodology  PMP, PRINCE2, PMBOK, PfMP, MoP, PPMC, 
• 10+ years’ experience of managing relationships with internal business customers
• Experience and sound knowledge of portfolio, program and project management, implementation and improvement practices
• 10+ years’ experience managing portfolio, programs and projects in a large complex/matrix global organisation
• 10+ years’ experience leading teams, internal and 3rd parties in a multivendor approach

SKILLS AND ATTRIBUTES:

• Innovation
• Visioning
• Strategic planning
• Global thinking
• Entrepreneurial thinking
• Teamwork
• Initiative
• Results oriented
• Systems thinking
• Focused
• Problem-solving and good judgment
• Responsibility and accountability
• Cooperation
• Proactive
• Resilience
• Active listening skills
• Presentation skills
• Meeting facilitation
• Organisational awareness
• Influence skills
• Pragmatic
• Empathy

KNOWLEDGE:

• Technical / professional knowledge
• Industry knowledge

ASPEN COMPETENCIES:

Business

• Create the Future
• Accountability/ Ownership

People

• Communicate Effectively
• Dealing with ambiguity Embrace Change

Self

• Contribute Special Expertise
• Take Action with Integrity