Goods & Services Coordinator at Johannesburg City Parks

JOB PURPOSE: To coordinate and implement all supply chain processes and procedures of the company by making sure that procurement of goods and services via RFQ’s are in compliance with legislative requirements.

KEY PERFORMANCE AREAS

JCPZ Requisition Process (Non-tender):

• Coordinate, monitor, analyse and review RFQs, RFP and RFI as per SCM policy and procedures.
• Conduct market research on highly consumed items and prepare price lists.
• Consolidate identified needs and schedule RFQ adverts on quarterly basis.
• Coordinate and assist end user to identify needs on goods and services.
• Coordinate and monitor website adverts; close and open registers.
• Coordinate and monitor day-to-day operations of SCM activities.
• Coordinate the logistical functions relating to SCM.
• Coordinate weekly panel adverts and specification approvals.
• Liaise and consolidate annual needs with key stakeholders in the value chain.
• Monitor work in progress and report back to end users.
• Monitor pricing and advise departments on best practices.
• Review and approve all RFQ procurement transactions.
• Perform miscellaneous job-related duties as assigned.
• Prepare and submit supplier recommendation and correspondence.
• Prepare and submit National Treasury monthly reports for approval of more than R100k.
• Review and submit for approval reports on RFQ evaluations.
• Sign department SLA with end users to effectively achieve set targets as per their needs.

JCPZ Internal Controls:

• Aid in managing the budget and expenditure within the department.
• Ensure internal controls, processes, procedures and quality standards are adhered to by the staff.
• Ensure the continuous improvement of the functioning of the department including but not limited to policy, process, procedure and quality improvements.
• Monitor and ensure internal controls, processes, procedures and quality standards are adhered to by the staff reportees.

Optimise individual and team performance:

• Actively participate and manage own performance levels.
• Mentor and support the learning and development of team members.
• Contribute to team effectiveness and cohesion.

Manage expectations of internal and external stakeholders:

• Build and maintain relationships with stakeholders.
• Communicate appropriate information and status updates/reports to relevant stakeholders.

MINIMUM JOB REQUIREMENTS:

• Degree in Supply Chain Management or Logistics or equivalent NQF level 7 qualification.
• 3 - 5 years of experience in the procurement environment.

KNOWLEDGE AND SKILLS:

• Financial Acumen.
• Communication skills.
• Planning and Organisation skills.
• Computer literacy.
• Record keeping.
• Stakeholder management.
• Accuracy.
• Problem solving skills.
• JCPZ policy and procedure framework.
• JCPZ mandate, strategy and stakeholder analysis.
• Knowledge and application of MFMA.
• Knowledge and application of procurement procedures.
• Awareness of external environment and political protocols.
• Interpersonal skills.
• Integrity and honesty.
• Results Orientation.
• Resilience.
• Time management.
• Service-oriented.
• Assertive.
• Self-motivated.
• Alignment with JCPZ values.