Group Frontline Receptionist & Office Assistant at Publicis Groupe

Managing Building Maintenance

• Parking
• Aircon Maintenance
• Lift Maintenance
• Lights
• Plumbing
• Electrical Maintenance
• All Tag Application

General Reception Duties 

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately 
• Answering screening and forwarding incoming phone calls 
• Receiving and sorting daily mail
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens,forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Making sure there are no boxes / deliveries in the reception area
• Regular bathroom checks
• Signing Packages – ensuring that all staff are aware of their packages at reception and if not collected within a day or two, to send a reminder.
• Booking boardrooms for staff when needed and moving boardrooms for important client meetings when necessary
• Seeing to clients and visitors at reception and ensuring they are here to meet within our agency and making sure staff is aware of their visitors on time.
• Update calendars and schedule meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Requirements

• 2 to 3 Years Office Assistant or similar role
• Familiarity with operating a switchboard
• Familiar with Microsoft Office tools
• Good Excel skills
• Good Communication skills
• Good understanding of office management
• Organizational skills