Group IBranch Accountant at Hollywoodbets

Job Description

Hollywoodbets has an exciting opportunity for a Group iBranch Accountant to be based at our Team Support Office, Durban, Umhlanga. This position will be responsible to lead and manage the iBranch finance support team to ensure all iBranch transactions are reconciled to the relevant supporting documentation or schedules, as defined by the business. To adapt procedures when required (system upgrades, new products/integrations) and ensure their relevance to support accurate reconciliations safeguarding the business against financial loss.

Minimum requirements:

• 4 years practical auditing/accounting experience
• A relevant degree.
• Completed Articles

Advantageous:

• Pastel Evolution Knowledge.
• Valid Driver’s License.

Responsibilities:

Financial Metrics/Operational Duties

• Overall ownership of all the group’s internet/iBranch financial records
• Work closely with the relevant senior accountant(s)
• Collect and analyse data to detect reconciliation weaknesses and identify key and residual risks.
• Ensure all transactions are accounted for in Pastel and reconciled
• Escalate, investigate the transfer of variances or casting issues between the transaction listing and balances report to the AR module
• Escalate client debit balances and reconciliation variances that have not been cleared within the standard operating procedures/timeframe
• Work closely with the development and operational teams to test integrations and new products.
• Ensure supporting financial records are accurate, reliable and available prior to new product deployment (data, tax, balances report and balancing the cash/eft/vouchers etc reports).  Deviations noted require immediate notification of senior management. Oversee the deployment of new reconciliation software and/or related processes
• Ensure daily reconciliation signoffs are performed by the team on the nominated software
• Submit a daily report summarising key aspects of the daily sign offs
• Identify and rectify weaknesses within procedures, processes, policies and related internal control frameworks
• Continuously look to improve efficiency and effectiveness through ongoing learning/development and new techniques
• Perform consulting activities and ad hoc assignments as they arise
• Ensure deadline is met for relevant tasks
• Timeous and accurate reporting of findings with material value or material risk

People

• Approval and creation and maintenance of roles and job descriptions and KPIs/KPAs.
• Performance management of team members and disciplinary
• Enforcing ethical, honest, transparent, fair work environment
• Approving and identification of training as and when needed for team members
• Formal setting up of individual team member meetings (Initial meeting to layout the KPIs/KPAs, quarterly tracking meeting, half year review and year-end review
• Adequate recognition of team member efforts and motivation of team members
• Talent retention (through role creation, career path planning)
• Succession planning
• Sustainable morale and team building
• Ethics and fraud workshops
• Recruitment and related interviews
• Induction and comfort or new team members
• Appropriate and fair leave planning
• Monitoring of sick leave
• Approval of leave, bio time, phone usage
• Implementation of HR initiatives
• Monitoring of team member productivity, punctuality, breaks and smoke breaks
• Approving and monitoring of overtime
• Promotion of a healthy work environment

Compliance, risk and quality

• Legal agreements in place with all suppliers (where applicable)
• Creating, maintaining and enforcing company policies and procedures
• 100% compliance with health and safety regulations (where applicable)
• Compliance with relevant laws and regulations relating to iBranch operations
• Regular risk assessments and maintenance of risk register
• Intense focus on quality with regards to communication, capturing, documentation etc
• Maintenance of department process write-ups/ system descriptions and quarterly updating
• Ensure logical saving of all work, templates, etc. monthly and yearly such that each year’s financial records can stand on its own when enquiries/ investigations/audits take place
• Produce high quality, neat, logical, succinct, easy to follow, easy to understand, formula linked work/templates/workbooks/financial models/recons - of which is substantiated by facts with no numbers in the formulas
• Ensure the above (final version) and other documents are chronologically saved/backed up.
• Ensure Monthly recons are finalised and saved with supporting photos on the designated software
• Summarise the detailed daily findings on the designated software and submit a daily report to the Group Retail Accountant and to the Group Risk and Finance Manager.
• Effectively deal with internal, external, SARS, BEE and any other auditor/regulatory/oversight body
• Report suspicious requests to clear queries from departments.
• Promote declaration of all gifts
• To escalate any single shortage of R5k or greater to the Group Risk and Finance Manager
• Promote non acceptance of kickbacks. Instances to be reported immediately
• Promote declaration all conflicts of interest upfront
• Promote a culture of confidentiality within the business with regards to the protection of personal information
• Promote a culture of compliance with FICA and AML regulations with regards to reporting of suspicious transactions.
• Ensure all personal information of employees, customers and suppliers and other stakeholders is not shared and is maintained in a secure environment.
• Stay abreast with changes in the relevant industry and changes to relevant Acts/Regulations
• Ensure that relevant IBranch Policies, Procedures, Manuals and training manuals are maintained and updated accordingly
• Ensure that various iBranch templates/forms/agreements/ T&Cs are maintained and updated accordingly

Growth and new markets/products

• Key supplier relationship management
• Source new products/innovations/robotics/artificial intelligence/predictive analysis
• Development of existing products/software
• Ensure that measures are put in place and steps are taken to achieve short term, medium term, long term goals
• Assist with company projects or lead company projects as allocated from time to time

Skills:

• Good communication skills.
• Demonstrate the ability to pay attention to details and strong presentation skills.
• Demonstrate high energy, enthusiasm and motivation in execution of work.
• Ability to take accountability.
• Demonstrates an exceptional level of customer service.
• Ability to coach and train.
• Demonstrate strong administration skills

Closing Date: 28th, June 2022