Half-day Personal Assistant at RecruitMyMom

Job Description

• Positioned within an established, Africa-focused private equity firm, this role is critical for driving seamless operational efficiency for senior leadership. It presents a unique opportunity for an agile and meticulous professional to manage complex international calendar and travel logistics within a high-output global investment environment. This opportunity requires the services of an experienced individual offering senior-level expertise on a half-day basis working on site for a fixed term period of three months or potentially longer. This position is ideal for someone possessing exceptional professional etiquette and the flexibility to navigate varying international time zones.

Key Responsibilities:

• Global Calendar Management: Proactively coordinate, structure, and maintain complex diaries, ensuring optimal scheduling across multiple international time zones.
• End-to-End Travel Logistics: Oversee detailed domestic and international travel itineraries, including flights, accommodation, visa requirements, and ground transportation, while anticipating disruptions.
• Stakeholder Liaison: Act as a professional and polished point of contact for high-net-worth individuals, institutional investors, and global partners, upholding the firm's elite reputation.
• Time-Zone Synchronization: Monitor and adjust schedules dynamically to accommodate executive travel and late-stage meeting changes across US, Asian, and African markets.
• Discretion and Protocol: Handle highly confidential business insights, scheduling matters, and executive interactions with absolute diplomacy and strict adherence to corporate governance.

Requirements

• Matric and a relevant tertiary qualification or diploma in Office Administration, Business Management, or a related discipline.
• 5 - 8 years experience of which at least 2 years must be working within private equity, venture capital, asset management, or broader financial services environments.
• Exceptional professional etiquette, elite verbal and written communication skills, and robust cross-cultural corporate awareness.
• Demonstrated willingness and ability to occasionally work non-standard or odd hours to accommodate executive travel schedules and international time differences (this can be done remotely).
• Ability to operate successfully within a highly professional, focused investment office environment.
• Required Software Skills: Microsoft Office 365 (Advanced Outlook, Word, Excel, PowerPoint), Microsoft Teams, Zoom, Google Suite.
• Collaborative platforms (e.g., Slack, Monday.com, or Asana)