Half-day Senior Bookkeeper at RecruitMyMom

Job Description

• This is a remote position.
• We are recruiting on behalf of a purpose-driven, high-impact organisation seeking a dedicated, highly organised Bookkeeper & Finance Administrator on a flexible, half-day basis (Monday to Thursday).
• This is a fully remote position offering fantastic work-life flexibility, ideally suited for someone who thrives on working independently, takes pride in maintaining 100% audit-ready books, and communicates proactively.

What You’ll Be Doing

As the financial lead of this small team, you will keep day-to-day finances accurate, compliant, and up to date, while supporting the CEO with clear financial visibility:

• Bookkeeping & Banking: Perform weekly SageOne bank reconciliations, monitor cash flow, manage disbursements, and track fund drawdowns.
• Invoicing & Debtors: Convert quotes to invoices, raise monthly membership, grant, and reimbursement invoices, send statements, and manage gentle collections.
• Payroll & Statutory Compliance: Process monthly salaries via Sage Cloud Payroll, issue payslips, submit SARS EMP201 / EMP501 declarations, handle UIF submissions, and submit annual COIDA/OID returns.
• Management Accounts & Budgeting: Close off monthly books, build simple monthly management packs (Income, Expenses, Cash Flow, Debtors), and assist the CEO during 6-month rolling budget and cash flow reviews.
• Grant & Funder Financial Admin: Track, code, and organise grant-funded income and expenses to ensure seamless, stress-free donor reporting and audits.
• Audit Readiness: Maintain clean, well-organised electronic records and supporting documents throughout the year so annual audits run smoothly.
• Light Administration Support: Coordinate occasional travel arrangements (flights, accommodation, car hire) for team facilitators and contractors.

Requirements

What We’re Looking For

• Proven Experience: Excellent background in bookkeeping and full-charge finance administration.
• Software Proficiency: Strong hands-on expertise with SageOne (Sage Business Cloud Accounting) and Sage Cloud Payroll.
• Tax & Statutory Knowledge: Demonstrable experience with SARS eFiling (EMP201, EMP501), UIF declarations, and COIDA returns.
• Attention to Detail: Exceptional precision. You naturally spot discrepancies before anyone else does.
• Top-Tier Communication: You communicate clearly and raise potential issues, cash-flow updates, or missing details early.
• Self-Motivated & Independent: Comfortable working remotely with minimal supervision while meeting fixed deadlines.
• Alignment with Purpose: Comfortable working in a social-impact setting where your work directly supports meaningful change.

Benefits

• Working Hours & Rhythm
• Schedule: Half-Day, Monday to Thursday (Flexible: choose mornings or afternoons to suit your routine).
• Flexibility: While this is a half-day role, candidates should have flexibility during peak financial periods (e.g., month-end, payroll on the 24th, 6-month budget reviews, and annual audits).
• Fully remote